Title
Consider/Discuss/Act on a Resolution Authorizing the Interim City Manager to Execute a Contract with 2L Construction, LLC, of Rhome, Texas for the Construction of the Valley Creek Park Retaining Walls Project
Summary
COUNCIL GOAL: Direction for Strategic Growth
MEETING DATE: May 5, 2015
DEPARTMENT: Parks, Recreation, and Open Space
CONTACT: Rhoda L. Savage, Director of Parks, Recreation, and Open Space
RECOMMENDED CITY COUNCIL ACTION:
· Approval of the attached Resolution
ITEM SUMMARY:
· The Valley Creek Park Retaining Walls project was designed for public safety and with an interest in addressing the recreational needs of the neighborhood and adjacent school.
· The project scope includes the replacement of existing wooden retaining walls with a more durable and low maintenance concrete structure.
· These new structural concrete retaining walls will replace the existing, deteriorating, wooden railroad tie walls that currently retain the earth adjacent to the hike and bike trail that connects to the pedestrian tunnel under Eldorado Parkway located on the south edge of Valley Creek Park.
· In addition to the wall replacement, the project includes replacement of the existing trail surface as needed to comply with ADA standards.
· This project was let on March 8, 2015. Six bids were received and accepted on March 26, 2015.
· 2L Construction, LLC, submitted the lowest total bid of $286,345.00.
BACKGROUND INFORMATION:
· The City's structural engineering consultant, Halff Associates, Inc., and City staff recommends awarding the construction contract for the Valley Creek Park Retaining Walls project to 2L Construction, LLC.
· If approved, the contract allows for construction to begin in May 2015 with a September 2015 deadline for project completion.
FINANCIAL SUMMARY:
· The Valley Creek Park Retaining Walls project (PK3230) is a FY14-15 Capital Improvements Project originally funded with a Park Construction Fund Balance of $275,000.
· Project costs including design fees, construction costs and project contingencies exceed the original budgeted amount by $85,000.
· In a concurrent CIP Budget Amendment, staff is requesting additional construction funds in the amount of $85,000 to be appropriated from Parkland Dedication Funds Zone 3.
· A breakdown of total project costs ($360,000) which includes the Budget Amendment is included herein:
Original CIP PK3230 Budget Funding $ 275,000
Architectural and Engineering Design Fees - 51,435
Construction Materials Testing - 5,998
TDLR Review and Inspection - 1,000
Currently Available PK3230 Funding $ 216,567
Construction Contract for 2L Const., LLC $ 286,345
Approx. 5% Construction Contingency + 15,222
Requested Construction Budget $ 301,567
Requested Construction Award $ 301,567
Currently Available PK3230 Funding - 216,567
Additional Funding Requested $ 85,000
Original CIP PK3230 Budget Funding $ 275,000
Requested Budget Amendment + 85,000
New CIP PK3230 Budget Funding $ 360,000
BOARD OR COMMISSION RECOMMENDATION: N/A