Title
Consider/Discuss/Act on a Resolution Awarding a Contract to Lattimore Materials Corporation of Addison, Texas for the Purchase of Concrete Ready Mix
Summary
COUNCIL GOAL: Operational Excellence
(2B: Balance available resources to accommodate the
growth and maintenance needs of the city)
MEETING DATE: December 7, 2021
DEPARTMENT: Public Works
Procurement Services
CONTACT: Ryan Gillingham, Director of Public Works
Edward Garza, Street/Drainage Superintendent
Michelle Michaelis, Buyer II
RECOMMENDED CITY COUNCIL ACTION:
• Approval of the Resolution.
ITEM SUMMARY:
• This Resolution authorizes the award of a fixed price contract to Lattimore Materials Corporation of Addison, Texas for the purchase of Concrete Ready Mix on an as needed basis.
BACKGROUND INFORMATION:
• The City issued an Invitation to Bid 22-04FP, Concrete Ready Mix on the behalf of the Collin County Governmental Purchasers Forum to establish an annual joint fixed price contract for the Cities of McKinney and Frisco on October 17, 2021.
o Advertised in the McKinney Courier Gazette
o Posted on McKinney TV
o 177 matching eBid Supplier Notifications sent
o Out of 177 notifications, nine (9) were Historically Underutilized Businesses (HUB)
• In response to all supplier notifications, one (1) bid was received on November 4, 2021.
• The bid was evaluated by staff from the Street Department based on the following criteria.
o 60% Price Including Consideration Of Any Minimum Quantities Per Delivery
o 40% Delivery Time
• Although only one bid was received the pricing is very competitive and in some cases better than what other cities are paying for like items.
• The City has been utilizing the product and services of Lattimore Materials Company for over the past twelve years, and the staff recommends Lattimore Materials Company as the best value for the city.
• Contract will commence on date of award and continue for one (1) year period with additional two (2) one-year terms.
FINANCIAL SUMMARY:
• Funding is available in:
o Streets Infrastructure Maintenance Account 001-4606-433-8307
o Water Account 003-8205-503-8307, project MP2102
o Service Account 020-7777-493-8307, project WA1610
BOARD OR COMMISION RECOMMENDATION:
• N/A