Title
Consider/Discuss/Act on a Resolution Authorizing a Contract to Air Conditioning Innovative Solutions, Inc. of McKinney, Texas for as Needed Plumbing Services
Summary
COUNCIL GOAL: Operational Excellence
(2B: Balance available resources to accommodate the growth and maintenance needs of the city)
MEETING DATE: March 16, 2021
DEPARTMENT: Public Works
Procurement Services
CONTACT: Julia Hunt, Public Works Director
Kristina Mitchell, Buyer II
RECOMMENDED CITY COUNIL ACTION:
• Approval of Resolution
ITEM SUMMARY:
• This Resolution authorizes award of a fixed price contract with Air Conditioning Innovative Solutions, Inc. of McKinney, TX for as needed plumbing services.
BACKGROUND INFORMATION:
• The contract with our existing Plumbing Services vendors expired February 16, 2021.
• The City issued Invitation to Bid 21-02FP, Plumbing Services on January 10, 2021.
o Advertised in McKinney Courier Gazette
o Posted on McKinney TV
o 175 matching eBid Supplier Notifications
• In response to all notices published, seven (7) bids were received on February 1, 2021.
• An evaluation group comprised of staff from Facilities Maintenance reviewed and ranked the proposals based on the following criteria:
o Price (Hourly labor rates and percent mark-up on materials)
o Reputation of bidder’s goods and services verified through references
o Response time (Emergency and Non-emergency)
o Extent to which the goods and services meet the City’s needs
o McKinney Local Presence
• After careful consideration of all evaluation criteria and additional materials received the evaluation group recommends Air Conditioning Innovative Solutions, Inc. of McKinney, Texas.
FINANCIAL SUMMARY:
• Fiscal year 2020’s plumbing services spend was approximately $120,804.
• Factors that affect the overall spend each year for services are items budgeted on the Facilities Maintenance replacement schedules, items added for new construction and/or renovation projects, and as needed services that arise for day to day operations.
• Contract will commence on date of award and continue for a one (1) year period with additional two (2) one-year renewals
BOARD OR COMMISSION RECOMMENDATION: N/A
SUPPORTING MATERIALS: