Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Western Specialty Contractors for Phase 1 Design / Build (D/B) Services Related to the McKinney Silos Restoration Project (GR2109)
Summary
COUNCIL GOAL: Enhance the Quality of Life in McKinney
(5C: Continue to market and highlight McKinney as a unique
destination for residents and visitors alike)
MEETING DATE: January 4, 2022
DEPARTMENT: Facilities Construction Division
CONTACT: Patricia L. Jackson, PE, RAS - Facilities Construction Manager
RECOMMENDED CITY COUNCIL ACTION:
• Approval of the Resolution.
ITEM SUMMARY:
• Western Specialty Contractors of America (Western) has submitted a proposal to provide Design/Build Services for Phase 1 of the McKinney Silos Restoration Project (GR2109) in the amount of One Hundred Seventy-Three Thousand, Seven Hundred Eighty and No/100 Dollars ($173,780.00).
• This Resolution authorizes the City Manager to execute a Design/Build Services Agreement with Western to provide construction and engineering services and potential changes to that scope of services for Phase 1 of the McKinney Silos Restoration Project in an amount not to exceed $190,780 which includes a contingency of $17,000.
BACKGROUND INFORMATION:
• A recent study found that the McKinney Silos were in need of repair and restoration. The City has owned the silos since 2019.
• The McKinney Silos are an important architectural feature in the master plan for the future municipal complex and will also be a canvas for the Guido Van Helten mural.
• The City issued a Request for Qualifications (22-10RFQ) to solicit responses from qualified firms for the design and rehabilitations of the McKinney Silos.
o Advertised in the McKinney Courier Gazette
o Posted on McKinney TV
o 1,742 Matching eBid Supplier Notifications
o Including 102 HUB Supplier Notifications
• Out of the 1,742 supplier notifications, four (4) statements of qualifications (SOQs) were received on November 18, 2021.
• A design/build approach was utilized in an effort to achieve competitive pricing.
• A committee comprised of staff from the McKinney Performing Arts Center, Planning Department and Public Works reviewed and ranked the SOQs based on the following criteria:
• Initial SOQ Scoring - 100 Points Maximum
o 40 Points- Firm and Individual Qualifications
o 25 Points- Capability and Capacity to Perform Work
o 20 Points- References
o 10 Points- Proposed Project Schedule
o 5 Points- Submittal Completeness and Conformance
• Interview- 25 Points Maximum
• Of the four firms, Western Specialty Contractors of America were selected, based on qualifications, to participate in interviews with the committee. The
Interview was scored on the following criteria:
o 25 Points: Project team presentation, interaction, communication skills,
and response to interview questions.
• Western Specialty Contractors of America was determined to be the top ranked firm after both steps of the selection process.
FINANCIAL SUMMARY:
• The total cost for silo restoration is currently estimated at $572,000. The resolution covers the cost for Phase 1. Phase 2 will be handled via a separate resolution in the future.
• A companion budget amendment will add $488,000 in the Public Art Fund ($398,000 from Hotel/Motel Fund and $90,000 from TCA grant) to accommodate the funding required for the project.
• Future agenda items will be presented for consideration and approval of Phase 2 in an amendment to this contract for additional construction and engineering services.
BOARD OR COMMISSION RECOMMENDATION:
• N/A