Title
Consider/Discuss/Act on a Resolution Awarding Contracts to Bean Electrical Inc. of Fort Worth, Texas and Durable Specialties Inc. of Grand Prairie, Texas for Traffic Signal and Miscellaneous Traffic Construction Services.
Summary
COUNCIL GOAL: Operational Excellence
(2B: Balance available resources to accommodate the growth and maintenance needs of the city)
MEETING DATE: September 18, 2018
DEPARTMENT: Engineering
CONTACT: Matthew C. Tilke, PE, Transportation Engineering Manager
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution
ITEM SUMMARY:
• This Resolution authorizes an award of a fixed price contract with Bean Electrical Inc. of Fort Worth, Texas and Durable Specialties Inc. of Grand Prairie, Texas
BACKGROUND INFORMATION:
• The City issued Invitation to Bid 18-48FP Traffic Signal and Miscellaneous Traffic Construction on August 5, 2018.
o Advertised in McKinney Courier Gazette
o Posted on McKinney TV
o 216 eBid Supplier Notifications
• In response to all notices published, three (3) bids were received on August 23, 2018.
• An evaluation team comprised of three Engineering staff members reviewed and ranked the bids based on the following criteria:
o 50% Purchase Price
o 20% Reputation of the Bidder and of the Bidder’s Goods or Services verified through reference checks
o 30% Delivery Time
• The evaluation team recommends awarding the primary contract to Bean Electric and the secondary contract to Durable Specialties based on the following:
o Bean Electric’s reputation for on-time project completion and quality of workmanship is excellent based on reference statements included in the bid response.
o Durable Specialties’ bid was the lowest by $365,211.25, however timeliness of project completion and project close-out were identified as issues through both Staff experience and reference statements provided with the bid response.
• Contract will commence on date of award and continue for a two (2) year period and shall be automatically renewed annually for an additional three (3) one-year terms.
FINANCIAL SUMMARY:
• Contract value is an estimated $1,700,000 annually. The individual work orders to be performed under these contracts will be funded through the approved City budget.
BOARD OR COMMISSION RECOMMENDATION:
• N/A