Title
Consider/Discuss/Act on a Resolution Awarding a Contract to CJA Enterprises, LLP of Collinsville, Texas for Street Materials
Summary
COUNCIL GOAL: Operational Excellence
(2B: Balance available resources to accommodate the growth and maintenance needs of the city)
MEETING DATE: January 4, 2022
DEPARTMENT: Public Works
Procurement Services
CONTACT: Ryan Gillingham, Director of Public Works
Edward Garza, Street/Drainage Superintendent
Michael George, Water Utilities Superintendent
Juanita Roberts, Buyer I
RECOMMENDED CITY COUNIL ACTION:
• Approval of Resolution
ITEM SUMMARY:
• This Resolution authorizes award of a fixed price contract to CJA Enterprises, LLP of Collinsville, Texas for the purchase of Street Materials on an as needed basis.
BACKGROUND INFORMATION:
• The purpose of this contract is to provide the Public Works Department with the ability to obtain Street Materials, under a fixed price contract, on an as needed basis.
• The City issued Invitation to Bid 22-05FP, Street Materials on October 10, 2021.
o Advertised in McKinney Courier Gazette
o Posted on McKinney TV
o 864 matching eBid supplier notifications
o 29 Historically Underutilized Business (HUB) Vendors were notified
• In response to all notices published, three (3) bids were received on November 11, 2021:
o CJA Enterprises, LLP of Collinsville, Texas
o David Copeland Sand & Gravel, Inc. of Princeton, Texas
o Lattimore Materials Corp. of Addison, Texas
• An evaluation team comprised of city staff, reviewed and ranked the bids based on the following criteria:
o 70% Purchase Price
o 27% Delivery Time
o 3% Local Vendor Preference
• The evaluation team recommends CJA Enterprises, LLP of Collinsville, Texas as the best value for the City.
• Contract will commence on date of award and continue for one (1) year period with additional three (3) one-year renewal terms.
FINANCIAL SUMMARY:
• Funding is budgeted in various Public Works material accounts.
o Streets Maintenance account 001-4606-433-8307
o Water Account 003-8205-503-8101
o Water Service Line Account 020-7777-493-8307
BOARD OR COMMISSION RECOMMENDATION:
• N/A