Title
Consider/Discuss/Act on a Resolution Authorizing a Contract with Collin County Elections Administration to Conduct the November 3, 2015 Special Bond Election and Authorizing an Election Agreement
Summary
COUNCIL GOAL: Operational Excellence
MEETING DATE: August 18, 2015
DEPARTMENT: City Secretary
CONTACT: Sandy Hart, City Secretary
RECOMMENDED CITY COUNCIL ACTION: Approve Resolution
ITEM SUMMARY:
• Contract will authorize the Collin County Elections Administrator to conduct the Special Bond Election to be held on Tuesday, November 3, 2015.
• The following services will be provided by the County: retention, training and compensation of election workers; election equipment, supplies and tabulation of election results; conduct early voting by mail and in person; and election day voting.
• The City will be responsible for the following: calling the November 3, 2015 Bond Election; posting and publication of the election notices; and official canvass of the election results.
• The Election Agreement will allow for shared costs associated with the holding of this election.
• Early voting will be conducted as follows:
o Monday, October 19, 2015 8:00 a.m. to 5:00 p.m.
o Tuesday, October 20, 2015 8:00 a.m. to 5:00 p.m.
o Wednesday, October 21, 2015 8:00 a.m. to 5:00 p.m.
o Thursday, October 22, 2015 8:00 a.m. to 5:00 p.m.
o Friday, October 23, 2015 8:00 a.m. to 5:00 p.m.
o Saturday, October 24, 2015 7:00 a.m. to 7:00 p.m.
o Sunday, October 25, 2015 1:00 p.m. to 6:00 p.m.
o Monday, October 26, 2015 7:00 a.m. to 7:00 p.m.
o Tuesday, October 27, 2015 7:00 a.m. to 7:00 p.m.
o Wednesday, October 28, 2015 7:00 a.m. to 7:00 p.m.
o Thursday, October 29, 2015 7:00 a.m. to 7:00 p.m.
o Friday, October 30, 2015 7:00 a.m. to 7:00 p.m.
• Vote centers will be utilized for both early voting and election day, which allows voters to vote at any of the additional Early Voting locations or Election Day locations open under full contract services with the Collin County Elections Administration.
• Election Day voting will be conducted from 7:00 a.m. to 7:00 p.m. on November 3, 2015.
BACKGROUND INFORMATION: None
SPECIAL CONSIDERATIONS: None
FINANCIAL SUMMARY:
• The City’s cost for this Election will be approximately $34,000.00 that includes the contract with Collin County Elections Administrator to conduct the Special Bond Election, translation, voter’s guide, advertisement, and legal notices. This cost is subject to change should any of the contracting entities cancel their election. The funds for this item will come from the General Fund/Non-Departmental budget 001-999-403-8529.
BOARD OR COMMISSION RECOMMENDATION: N/A