Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Contract and All Necessary Change Orders with VesCorp Construction, LLC., for the Construction of the Griffin and Pine Street Infrastructure Improvements Project (CO2006)
Summary
COUNCIL GOAL: Operational Excellence
(2B: Balance available resources to accommodate the growth and maintenance needs of the city)
MEETING DATE: July 20, 2021
DEPARTMENT: Development Services / Engineering
CONTACT: Gary Graham, PE, Director of Engineering
Brook Retta, PE, CIP Engineer
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution
ITEM SUMMARY:
• This Resolution authorizes the City Manager to execute a contract and all necessary change orders with VesCorp Construction, LLC., for the Construction of the Griffin and Pine Street Infrastructure Improvements Project (CO2006) for a total contract amount not to exceed $1,712,000.
BACKGROUND INFORMATION:
• Freese and Nichols, Inc. prepared the construction plans for the Griffin and Pine Street Infrastructure Improvements Project (CO2006).
• The Capital Improvement Plan includes annual funding for street infrastructure improvements primarily focused on the reconstruction of substandard residential streets in East McKinney including associated underground infrastructure improvements (drainage, water mains, and wastewater mains).
• Griffin Street and Pine Street (between Barnes Street and Baker Street) currently have failing asphalt pavement, a substandard pavement width of 18 feet, and a total of 28 residential structures with street frontage. In addition, both streets have sections of deep roadside ditches which can pose a safety concern on the narrow streets.
• The proposed improvements to both streets will include the following:
o Construction of a new asphalt or concrete roadway with curb and gutter with a width between 22-feet and 26-feet
o Construction of a minimum 4-foot-wide sidewalk along one side of each roadway.
o Construction of an enclosed underground storm drainage system.
o Improvements or replacements of existing water and wastewater mains.
• The City issued invitations to bid (21-27CC) to solicit responses from qualified contractors for the construction of the Griffin and Pine Street Infrastructure Improvements Project (CO2006).
o Advertised in the McKinney Courier Gazette and Celina Record
o Posted on McKinney TV
o 1,175 matching eBid Supplier Notifications
o Including 45 HUB supplier notifications
• The bid included two (2) alternate bids which would allow the City to evaluate the construction of either a concrete roadway (Alternate A) or an asphalt roadway (Alternate B) in accordance with Engineering requirements.
• Out of 1,175 supplier notifications, five (5) bids were received on June 17, 2021. The following is a summary of the bids:
|
Bidder |
Base Bid + Alternate A |
Base Bid + Alternate B |
|
VesCorp Construction, LLC. |
$1,487,916.90 |
$1,423,425.75 |
|
Reliable Paving, Inc. |
$1,537,240.30 |
$1,518,337.75 |
|
DDM Construction Corporation |
$1,520,921.20 |
$1,641,559.51 |
|
XIT Paving and Construction, Inc. |
$1,547,120.50 |
$1,693,577.22 |
|
HQS Construction |
$1,633,581.00 |
$1,913,500.00 |
• VesCorp Construction, LLC., submitted the low bid in the amount of $1,487,916.90 for Base Bid plus Bid Alternate A, and $1,423,425.75 for Base Bid plus Bid Alternate B.
• Based on the alternate bid amounts submitted by VesCorp Construction, LLC., an award is recommended for the Base Bid + Bid Alternate A (Concrete Pavement) due to the relative minor price differential and reduced maintenance requirements of concrete pavement as shown in the attached letter of recommendation.
• VesCorp Construction, LLC., submitted references and qualifications that were verified in accordance with the bid specifications as shown in the attached letter of recommendation.
• The contract documents require that this project be substantially completed within 240 calendar days for Base Bid plus Bid Alternate A after issuance of the Notice to Proceed.
• Pending authorization to execute this construction contract with VesCorp Construction, LLC., notice to proceed for the project is expected to be issued in August 2021, and construction is expected to be completed by May 2022.
FINANCIAL SUMMARY:
• This Resolution authorizes a contract and all necessary change orders with VesCorp Construction, LLC., for an amount not to exceed $1,712,000.
o $440,000 (25.7%) allocated towards utility funding (Fund 20)
o $1,162,000 (67.9%) allocated towards street funding (Fund 21)
o $110,000 (6.4%) allocated towards drainage funding (Fund 62)
• With the approval of this item, $653,000 will remain in Project CO2006.
o $511,676.50 will remain in utility funding (Fund 20)
o $141,323.50 will remain in street funding (Fund 21)
o $0 will remain in drainage funding (Fund 62)
BOARD OR COMMISSION RECOMMENDATION:
• N/A