Title
Consider/Discuss/Act on a Resolution of the City of McKinney, Texas Authorizing the City Manager to Enter into a Project Agreement between the United States Department of Agriculture Natural Resources Conservation Service and the City of McKinney, Texas for the Rehabilitation of East Fork above Lavon Site 2A
Summary
MEETING DATE: June 3, 2014
DEPARTMENT: Development Services/Engineering
CONTACT: Lissa M. Shepard, P.E., CFM, Civil Engineer
RECOMMENDED CITY COUNCIL ACTION:
· Approval of Resolution
ITEM SUMMARY:
· This resolution authorizes the City Manager to enter into a Project Agreement with the USDA-NRCS to provide technical and financial assistance to rehabilitate Floodwater Retarding Structure Site 2A in the East Fork above Lavon Watershed (NRCS FRS 2A EFAL).
BACKGROUND INFORMATION:
· This proposed rehabilitation of Site 2A is authorized under Public Law 83-566, where the USDA-NRCS provides 65% of the funding needed to upgrade the dam and the local sponsor (the City) provides the remaining 35%.
· The dam is situated on the future Highland Lakes development located east of Custer Road and north of Bloomdale Road as shown on the attached location map. The lake is proposed to be part of a future City park as stated in the Highland Lakes Development Agreement.
· The City of McKinney, Collin County, and the Collin County Soil and Water Conservation District, the Sponsoring Local Organizations (SLO's), submitted an application for Federal assistance to upgrade NRCS FRS 2A EFAL in 2007.
· This Project Agreement amends the Memorandum of Understanding (MOU) dated October 22, 2009.
· The attached Statement of Work identifies the City of McKinney costs and the maximum in-kind credit values as follows:
Construction: $1,472,250
Landrights: $145,000
Administration: $5,000
Total $1,622,250
· Several items were included in the MOU and continue with agreement as follows:
o Prior to NRCS award of a construction project, the City shall provide advance payment on the estimated construction costs ($1,475,250).
o The City shall secure all landrights and permits necessary for completion of the rehabilitation project.
o The City shall provide operation and maintenance for the dam once the rehabilitation project is completed.
· The NRCS will provide the design, construction inspection, contract administration, and quality assurance for the rehabilitation project; reducing the City's overall cost for the project.
· This project was originally scheduled for Fiscal year 2015. However, unexpected funding from the Farm Bill was received from Congress and this project will move forward this fiscal year.
· There is a budget amendment also on this agenda, which adjusts this project's funding to this fiscal year.
FINANCIAL SUMMARY:
· This grant from the USDA-NRCS is estimated to be $3,012,750. The City will provide $1,622,250 and permitting costs of $25,000 from DR7158 with the passing of the budget amendment item also on this agenda.
BOARD OR COMMISSION RECOMMENDATION:
· N/A