Title
Consider/Discuss/Act on a Resolution Approving the Fifth Amended Bylaws of McKinney Convention and Visitors Bureau
Summary
COUNCIL GOAL: Operational Excellence
MEETING DATE: October 18, 2022
DEPARTMENT: Visit McKinney
CONTACT: Paul Grimes, City Manager
Mark Houser, City Attorney
RECOMMENDED CITY COUNCIL ACTION: Approve
ITEM SUMMARY:
• The primary amendment to the Bylaws incorporates the following:
• Article IV, Section 6(c):
“The Secretary-Treasurer of Visit McKinney shall act as Secretary of all meetings of the Board; however, the minutes of the meeting shall be recorded by the Board Clerk of Visit McKinney and signed by the Secretary or Chair. In the absence of an assistant to the Executive Director, the presiding officer may appoint any person to record the minutes of the meeting.”
• Article IV, Section 7:
“The Board may designate not more than three (3) Directors to constitute an official sub-committee of the Board to exercise such authority of the Board as may be specified in any resolution. It is provided, however, that any sub-committee shall function as a recommending body only. Final official action of Visit McKinney may be exercised only by the Board. The sub-committees may include Alternate Board members if such members are approved by a majority of the Board.”
• Article IV, Section 9:
“Visit McKinney may establish full-time and part-time personnel positions. Personnel positions so established shall be reflected in the Annual Corporate Budget and approved accordingly, as referenced in Article VI Section 2 of these Bylaws. Personnel shall be employees of the City of McKinney and subject to all provisions of the City personnel policies and the City Charter. The Board may execute an Administrative Services Agreement with the City of McKinney for the provision of such employees. The Executive Director, as established in Section 10, herein, has supervision of and authority regarding such personnel for all purposes.”
• Article V, Section 4:
“The City’s Finance Department shall have the responsibility for the disbursement, custody, and security of all funds and securities of Visit McKinney in accordance with these Bylaws and statutes governing Visit McKinney formed under the Act. The Executive Director or his/her designee shall maintain the financial reports provided by the City’s Finance Department. The Executive Assistant shall, at the expense of Visit McKinney, give such bond for the faithful discharge of his/her duties in such form and amount as the Board may require. In addition, the Executive Assistant or his/her designee shall prepare the minutes of all meetings of the Board, shall give and serve all notices, may attest to the signature of the Chair and/or Executive Director on all contracts, conveyances, franchises, bonds, deeds, assignments, mortgages, notes and other instruments of Visit McKinney, shall have charge of the corporate books, records, documents and instruments, except the papers as the Board may direct, all of which shall at all reasonable time be open to public inspection upon application at the office of Visit McKinney during business hours.”
• Article VII, Section 2:
Section 2. Marketing Committee
Annually the Chair shall recommend, and the Board shall elect the members of the Marketing Committee. Each member of the Marketing Committee shall be a member of the Board. The Marketing Committee shall have three (3) members, as determined by the Board.
The Marketing Committee meets on an as-needed basis, to review and discuss: Marketing and/or advertising opportunities to generate increased tourism; website updates and/or design changes; new channels of exposure to generate tourism (i.e. social media influencers). Additionally, the Marketing Committee meets to review the grant applications twice a year and make recommendations to the Board (at the following meeting) on best use of the grant money available for that cycle.
• Article VII, Section 3:
Section 3. Human Resources Committee
Annually the Chair shall recommend, and the Board shall elect the members of the Human Resources (HR) Committee. Each member of the HR Committee shall be a member of the Board. The HR Committee shall have three (3) members, as determined by the Board.
The HR Committee is called upon by the Board Chair at times of need related to an Executive Director search, bylaws review, or development or oversight of policies or procedures. The HR Committee Chair shall assist with the annual review of the Executive Director.
BACKGROUND INFORMATION:
• The City Council approved the Fourth Amended and Restated Bylaws in April of 2016.
FINANCIAL SUMMARY: N/A
BOARD OR COMMISSION RECOMMENDATION:
• The Visit McKinney Board unanimously approved the Fifth Amended Bylaws at its meeting on August 23, 2022.