Title
Consider/Discuss/Act on a Resolution of a Second Amendment to the Professional Full Golf Services Management Agreement with DWW Golf Management, a Texas Limited Liability Corporation
Summary
COUNCIL GOAL: Direction for Strategic Growth
MEETING DATE: July 21, 2015
DEPARTMENT: Parks, Recreation, and Open Space
CONTACT: Rhoda Savage, Director of PROS
RECOMMENDED CITY COUNCIL ACTION: Approve Resolution
ITEM SUMMARY:
• This item allows the Interim City Manager to execute a second amendment to the golf services management agreement.
• Proposed amendments are intended to achieve the following:
o Clarify the start date for the contract as well as termination date by more clearly articulating the initial term of the agreement as well as actual dates for any allowable extension periods;
o Enable fees to be updated to be more consistent with the market;
o Reduce requirements that will enhance job related efficiency by deleting the monthly attendance at Parks, Recreation and Open Space Board meetings;
o Add requirements that will enhance job related effectiveness by adding a requirement for an annual meeting each January during which the following items will be addressed;
• prior year operations;
• fees and charges; and
• priorities for consideration during the upcoming fiscal year;
o Add a requirement for an annual report to be made to the Parks, Recreation and Open Space Board each January that will better enable the Parks, Recreation and Open Space Board to effectively serve the community.
BACKGROUND INFORMATION:
• The original agreement was executed with DWW Golf Management, a Texas limited liability corporation on April 9, 2009.
• There was an initial five (5) year term in the agreement with options to extend the contract for an additional five (5) year term for a total of two (2) additional terms.
• The City is currently in the second term of the agreement.
• City staff and representatives from DWW Golf Management met to discuss the terms and conditions of the agreement.
• Both parties are in agreement with the proposed contract amendment.
• The recommended contract amendments are intended to be mutually beneficial to both parties.
• Staff is extremely pleased with the quality of services provided.
• The proposed amendment has been approved to form by legal counsel.
FINANCIAL SUMMARY: NA