Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Negotiate a Contract with the Matthews Southwest for Development Services Related to the Gateway Project Including the Hotel-Events Center and the Office-Retail Area
Summary
MEETING DATE: September 6, 2011
DEPARTMENT: Administration / Purchasing / Engineering
CONTACT: Jason Gray, City Manager
Debbie Nye, Purchasing Manager
Patricia L. Jackson, P.E., Facilities Construction Manager
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution.
ITEM SUMMARY:
• This Resolution authorizes the City Manager to negotiate a contract with Matthews Southwest for the planning, design and development of the Gateway Project to include the Hotel-Events Center and the Office-Retail Area.
BACKGROUND INFORMATION:
• The City of McKinney owns the land within the area known as the Gateway Project located at the “gateway” to the City of McKinney at the northeast corner of the intersection of US 75 and the Sam Rayburn Tollway.
• The Gateway Project includes two distinct areas:
o The Hotel-Events Center site which includes approximately 12 acres to the south of Gateway Boulevard.
o The Office-Retail Area includes approximately 58 acres on the north side of Gateway Boulevard and as well as approximately 11 acres on the south side of Gateway Boulevard located east and west of the Hotel-Events Center.
• The current step in the development of these areas is to select the project team and negotiate a public/private partnership for the development, design, and construction of the two areas.
• A Request for Qualifications (RFQ) was advertised in April 2011 and six developers submitted their qualification statements in May 2011.
• The Statements of Qualifications (SOQ) were reviewed and evaluated by a team that included members from the City Manager’s Office, the McKinney Economic Development Corporation, the McKinney Community Development Corporation, the Purchasing Department and the Engineering Department, as well as, a representative from a local business corporation interested in the development.
• After the initial evaluation process, the three top ranked firms made presentations to City Council; were subsequently interviewed twice each by the selection committee; and currently Matthews Southwest is the development firm being recommended for the project.
• This Resolution authorizes the City Manager to negotiate the terms of the contract.
• The negotiation for this contract is anticipated to take 3 to 4 months to finalize.
• Upon completion of the negotiation, the contract will be brought to Council for their consideration and approval.
• The proposal will:
o address all portions of the Gateway Project
o include a draft master plan (schematic layout) for the Office-Retail Area
o include details for the Hotel-Events Center including the flag, funding, design team, construction team, and a schedule for completion.
• After the execution of the contract, Matthews Southwest will finalize the master plan for the Office-Retail Area and will continue to move forward with the development of the Hotel-Events Center.
FINANCIAL SUMMARY:
• Funding for the contract will be identified after completion of contract negotiation and will be discussed in greater detail when the contract is submitted to Council for consideration.
BOARD OR COMMISSION RECOMMENDATION:
• N/A