Title
Consider/Discuss/Act on a Resolution Authorizing the Execution of Documents for the Acquisition of Easements and the Consideration of the Use of Eminent Domain to Condemn Property for the Construction of Utility Lines from Approximately 500 Feet Northwest of University Drive (US 380) Continuing North to the Intersection of Wilmeth Road and CR 161 (Future Ridge Road)
Summary
MEETING DATE: August 4, 2014
DEPARTMENT: Development Services/Engineering
CONTACT: Mark Hines, PE, Director of Engineering
RECOMMENDED CITY COUNCIL ACTION:
· Approval of Resolution using a motion in a form substantially similar to the following:
"I move that we approve this item as written and authorize the use of the power of eminent domain to acquire all necessary easements from property owners, generally indicated on the attached property locator map, for the construction of utility lines generally known as Stover Creek Sanitary Sewer."
ITEM SUMMARY:
· This item provides authority to the Interim City Manager to execute documents for the acquisition of utility easements (UE) and temporary construction easements (TCE); and the use of eminent domain to condemn property to complete the construction of a portion of the Wastewater Master Plan Stover Creek sanitary sewer gravity trunk line commencing approximately 500 feet northwest of US 380 continuing north to the intersection of Wilmeth Road and Future Ridge Road.
BACKGROUND INFORMATION:
· The City has entered into an annexation facilities agreement with property owners Coit/Plano Parkway, LTD and WJ Wilmeth Ridge L.P. (collectively Owner), for the development of approximately 126.70 acres of land situated on the north and south sides of Wilmeth Road and the east and west sides of Future Ridge Road and in an area generally north of US 380 and south of Bloomdale Road.
· Under the agreement, Owner shall construct, at their sole cost, certain wastewater capital improvements.
· In accordance with the agreement:
1. If Owner is unable to obtain necessary offsite easements after using commercially reasonable efforts, upon written notice to the City, the City agrees to use its eminent domain authority subject to approval of the City Council to acquire the necessary property interests for the construction of the requisite facilities.
2. Owner has been unsuccessful in its efforts to obtain the necessary easements and have submitted satisfactory documentation of their efforts along with a written request that the City use its eminent domain authority to acquire the needed property rights.
3. In the event the City elects to acquire any property interests through eminent domain, Owner agrees to reimburse the City for all costs associated with acquiring those interests for public use.
· This agenda item provides authority to the Interim City Manager to execute documents for the acquisition of easements and to take all necessary steps to acquire property rights in order to construct a portion of the Wastewater Master Plan Stover Creek sanitary sewer gravity trunk line commencing approximately 500 feet northwest of US 380 continuing north to the intersection of Wilmeth Road and Future Ridge Road.
· According to preliminary alignment and profiles, the City will need to acquire easements from at least 2 separate property owners (see attached project locator map).
· As previously presented to Council, Senate Bill 18 (SB 18) was passed into law during the Texas 82nd Regular Legislative Session and became effective September 1, 2011. The Bill created the following impacts on negotiations and the eminent domain practices of the City:
o The Truth in Condemnation Procedures Act states that a governmental entity must authorize the initiation of a condemnation proceeding at a public meeting and must be approved by a record vote.
o The Act also requires the governmental entity to include in the notice for the public meeting, "the consideration of the use of eminent domain to condemn property" as an agenda item.
o Under the Act, a single ordinance or resolution authorizing the initiation of the condemnation proceeding may be adopted for all units (parcels) of property to be condemned for a utility line from point to point, along a general area/route without identifying a list of specific parcels.
o The required motion (as provided above) indicates that the first record vote applies to all units of property to be condemned. If action is taken as a single vote the minutes of the meeting must reflect that the first vote applies to all units.
FINANCIAL SUMMARY:
· Per the annexation facilities agreement, funds for the acquisition of easements will be provided for by the Owner.
BOARD OR COMMISSION RECOMMENDATION:
· N/A