Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Contract and Any Supplemental Agreements with Lochwood, Andrews & Newnam, Inc. for Engineering Services for WA1630 - Custer Road Utility Relocations Project
Summary
COUNCIL GOAL: Direction for Strategic Growth
MEETING DATE: December 5, 2017
DEPARTMENT: Development Services/Engineering
CONTACT: Nick Ataie, PE, CIP Manager
Paul Tucker, PE, Senior Utility Engineer
RECOMMENDED CITY COUNCIL ACTION:
• Approval of the Resolution.
ITEM SUMMARY:
• This Resolution authorizes the City Manager to execute a contract in the amount of $703,341, as well as all required supplemental agreements thereto, with Lochwood, Andrews & Newnam, Inc. to provide professional engineering services for the Custer Road Utility Relocations Project, for a total aggregate contract amount, inclusive of any supplemental agreements, not to exceed $774,000.
BACKGROUND INFORMATION:
• The Texas Department of Transportation (TxDOT) is in the process of design and right-of-way acquisition for the upcoming widening construction of Custer Road from US 380 to FM 1461 in northwest McKinney. TxDOT has the construction letting scheduled for September of 2020.
• The Custer Road Utility Relocation project is to relocate the existing water lines to clear the proposed roadway facilities needed by TxDOT prior to the roadway construction.
• There is approximately 17,000 linear feet of an existing 8 inch water distribution line along Custer Road that is in conflict with the proposed TxDOT widening project. The relocated water line will be upsized to a minimum of 18 inch water line per the 2012-2013 Water Master Plan. An evaluation of the Water Master Plan will be conducted to possibly increase the size to a 24 inch water line based on costs and modeling analyses.
• The new water line will be located in a permanent easement on the east side of the Custer Road right-of-way.
• Construction of this project is estimated to cost approximately $6,346,500. Lochwood, Andrews & Newnam, Inc. submitted a proposal of $703,341 (11.08% of the estimated construction) to perform the engineering services. The proposed fee is separated into basic services of $366,395 (5.77% of the construction) and $336,946 (5.31% of construction) in additional services.
• Lochwood, Andrews & Newnam, Inc. submitted a response to 15-36RFQ for Utility Design. They were one of five qualified engineering firms shortlisted by City Council on October 20, 2015.
• They were selected from this group based on their availability to perform the project and their experience with similar projects in the DFW metroplex.
FINANCIAL SUMMARY:
• A concurrent Ordinance amends the FY2017-2018 Annual Budget and the 2018-2022 Capital Improvements Program by providing available funds for the WA1630 - Custer Road Utility Relocation Project.
• The Resolution authorizes a professional services contract with Lochwood, Andrews & Newnam, Inc. for an amount not to exceed $774,000.
• Funds will be contingent on approval of the concurrent Ordinance amending the FY 2017- 2018 Annual Budget and the FY 2018- 2022 Capital Improvement Program for WA1630 - Custer Road Utility Relocations Project.
• With approval of this item and concurrent Ordinance, $2,426,000 in available funds and $3,200.000 of Unissued Revenue Bonds will remain in WA1630.
BOARD OR COMMISSION RECOMMENDATION:
• N/A