Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Contract with Grantham & Associates, Inc. for Professional Engineering Design Services for the FY 22 Main Replacement and Street Repairs Project and Any Necessary Supplemental Agreements
Summary
COUNCIL GOAL: Operational Excellence
(2B: Balance available resources to accommodate the growth and maintenance needs of the city)
MEETING DATE: March 01, 2022
DEPARTMENT: Development Services / Engineering
CONTACT: Nick Ataie, PE, CIP Engineering Manager
Brook Retta, PE, CIP Project Manager
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution.
ITEM SUMMARY:
• This Resolution authorizes the City Manager to execute a contract in the amount of $686,535.00 as well as all required supplemental agreements thereto, with Grantham & Associates, Inc. for professional consulting engineering services for the FY 22 Main Replacement and Street Repairs Project (ST2222, WA2222, WW2222), for a total aggregate contract amount, inclusive of any supplemental agreements, not to exceed $790,000.
BACKGROUND INFORMATION:
• The FY22-26 Capital Improvement Program (CIP) includes annual funding focused on prioritized replacement of street pavement, water mains, and wastewater mains citywide based on current condition and needs.
• The FY22 budget for this annual program has identified these improvements for the following streets:
o Hunt Street between College Street and SH 5
o Davis Street between College Street and SH 5 (excluding Church Street to Kentucky Street which includes planned drainage improvements under another upcoming CIP project)
o Church Street between Hunt Street and Davis Street
o College Street between Lamar Street and Willie Street
• Design will provide improvements to underground water and wastewater, street pavement rehabilitation, pedestrian walkways/ADA accessibility, landscaping, and other associated street elements.
• Minor stormwater Improvements are also included in the project scope of work along Hunt Street between Kentucky Street and SH 5 and College Street between Lamar Street and Virginia Street.
• Grantham & Associates, Inc. (G&A) submitted a response to RFQ 21-42 for On-Call Utility Professional Services Category 1 - Water & Wastewater Pipelines. They were one of thirteen (13) firms shortlisted by City Council on September 7, 2021.
• G&A submitted a proposal for this project in the amount of $686,535.00 which has been reviewed by staff and is recommended for approval. Their scope includes the following elements:
o Basic Services (Design & Bid Phase Services)
o Special Services (Construction Administration, Surveying for Design, Franchise Utility Coordination, Subsurface Utility Engineering, ROW and Easement Documents, Geotechnical Investigations, Public Involvement, Texas Historical Commission Coordination, Structural Design, and Texas Department of Licensing and Regulation Coordination)
• The preliminary opinion of probable construction cost (OPCC) is $6,258,212 which includes assumed construction inflation contingencies.
• The fee for basic services is $488,260.00 (7.80% of the OPCC) and the fee for special services is $198,275.00 (3.17% of the OPCC).
• Pending approval of this item, design would begin immediately with construction expected to begin as soon as June 2023.
FINANCIAL SUMMARY:
• The Resolution authorizes a contract with Grantham & Associates, Inc. for an amount not to exceed $790,000. Professional Services under this contract will utilize the following projects and funding accounts:
o Project ST2222 - Account 21 - Streets (45%) - $355,500.00
o Project WA2222 - Account 20 - Water (37%) - $295,000.00.
o Project WW2222 - Account 20 - Wastewater (18%) - $139,500.00.
• With the approval of this item, $3,144,500 will remain in Project ST2222.
• With the approval of this item, $35,300.00 will remain in Project WA2222. Additional water revenues required for construction of this project are anticipated to be issued through Utility Revenue Bonds in late FY22.
• With the approval of this item, $30,200 will remain in Project WW2222. Additional water revenues required for construction of this project are anticipated to be issued through Utility Revenue Bonds in late FY22.
BOARD OR COMMISSION RECOMMENDATION:
• N/A