Title
Consider/Discuss/Act on a Resolution Authorizing the Interim City Manager to Execute a Contract with Freese & Nichols, Inc. to Provide Consulting Engineering Services for the Bloomdale Road Pump Station Site Development Project and Authorizing Any Supplemental Agreements
Summary
COUNCIL GOAL: Operational Excellence
MEETING DATE: June 7, 2016
DEPARTMENT: Development Services/Engineering
CONTACT: Gary Graham, PE, PTOE, CIP and Traffic Manager
Paul Tucker, PE, Senior Utility Engineer
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution.
ITEM SUMMARY:
• This Resolution authorizes the Interim City Manager to execute a contract in the amount of $2,413,900, as well as all required supplemental agreements thereto, with Freese & Nichols, Inc. for professional consulting engineering services for the Bloomdale Road Pump Station Site Development Project, for a total aggregate contract amount, inclusive of any supplemental agreements, not to exceed $2,675,000.
BACKGROUND INFORMATION:
• Per the 2012-2013 Water Master Plan, the new pump station facility is needed to provide additional pumping and storage capacity for the growing City population and businesses.
• The City has committed to CH-B Trinity Falls, LP, to use its best efforts to implement the design, construction and make operational the Bloomdale Road Pump Station project in 2018.
• The pump station will provide water supply to potential commercial developments in the Northwest Sector of the City.
• The pump station will have an initial capacity of approximately 20 MGD for the 794 Service Area and 20 MGD for the 850 Service Area. The pump station to be master planned for an ultimate total capacity of 60 MGD (50 MGD firm) for the 794 Service Area and 50 MGD (40 MGD firm) for the 850 Service Area for a future firm capacity of 90 MGD.
• The pump station site will follow the site planning requirements during the master planning and site design process.
• The project will include all structural, architectural, mechanical, plumbing and site civil design required for the Bloomdale Road Pump Station Site Development project. Electrical design will include coordination with Oncor for power supply, transformers at pump station, switchgear, adjustable frequency drives or soft-starters, motors, and other systems at the pump station. Design to include the controls, instrumentation, communications and security design to support the project.
• Construct the two southbound lanes of the recently constructed Redbud Boulevard which consists of approximately 2,300 linear feet of concrete pavement section with approximately 400 linear feet of storm drain. Pavement will connect from the intersection at McLarry Drive to the existing lanes south of Bloomdale Road and include a transition from McLarry Drive south to connect to the existing Redbud Boulevard. The project will include storm drain inlets and laterals to connect with existing trunk storm drain.
• Reconstruct McLarry Drive from the existing intersection at Redbud Boulevard to the northern boundary of the pump station site. Reconstruction will be with 1,100 feet of concrete pavement section (24 feet face to face) with storm drain system.
• Freese & Nichols, Inc. submitted a response to 15-36RFQ for Utility Design. They were one of five firms shortlisted by City Council on October 20, 2015.
• Interviews for the pump station project were conducted and Freese & Nichols, Inc. was selected based on their understanding of the project, availability to perform the project, and their experience and knowledge with other large pumping and storage facility projects.
• Construction of this project is estimated to cost a total of approximately $20,661,400 with the following construction estimate breakdowns:
o Bloomdale Road Pump Station, $18,991,000;
o Redbud Boulevard and McLarry Drive, $1,670,400.
• Freese & Nichols, Inc. submitted a proposal for this project in the amount of $2,413,900 (11.68% of the overall estimated construction cost) to perform the engineering services. The proposed fee is separated into basic services of $1,378,700 (6.67% of construction cost) and $1,035,200 (5.01% of construction cost) in additional services. Additional services will be provided on an hourly basis, as needed during the design and construction.
o The breakdown of the basic services are as follows:
§ Bloomdale Road Pump Station $1,261,700 (6.64% of construction),
§ Redbud Boulevard and McLarry Drive $117,000 (7.00% of construction).
o The breakdown of the special services are as follows:
§ Bloomdale Road Pump Station $964,300 (5.07% of construction) this includes $419,800 for a Full-time Construction Resident Representative,
§ Redbud Boulevard and McLarry Drive $70,900 (4.24% of construction).
• Construction of this project is estimated to cost approximately $20,661,400 and is programmed to be funded in the FY2017 Capital Improvement Program. Construction is anticipated to be complete in August 2018.
• Upon approval of the engineering services contract, Freese & Nichols, Inc. will prepare the design and provide construction administration services during construction.
FINANCIAL SUMMARY:
• This Resolution authorizes a contract with Freese & Nichols, Inc. for an amount not to exceed $2,675,000.
• Funds are available in the Capital Improvements Program
o $2,467,000 is available in WA8132,
o $158,000 is available in ST1612,
o $50,000 is available in ST1613.
• With the approval of this item the following amounts will remain in each project.
o $233,000 of Utility Construction Fund will remain in WA8132,
o $2,700,000 of Unissued Revenue Bonds will remain in WA8132,
o $1,042,000 will remain in ST1612,
o $550,000 will remain in ST1613.
BOARD OR COMMISSION RECOMMENDATION: N/A