Title
Consider/Discuss/Act on a Resolution Authorizing a Contract to Air Conditioning Innovative Solutions, Inc. of McKinney, Texas for as Needed HVAC Services
Summary
COUNCIL GOAL: Operational Excellence
(2B: Balance available resources to accommodate the growth and maintenance needs of the city)
MEETING DATE: March 16, 2021
DEPARTMENT: Public Works
Procurement Services
CONTACT: Julia Hunt, Public Works Director
Kristina Mitchell, Buyer II
RECOMMENDED CITY COUNIL ACTION:
* Approval of Resolution
ITEM SUMMARY:
* This Resolution authorizes award of a fixed price contract with Air Conditioning Innovative Solutions, Inc. of McKinney, TX for as needed HVAC services.
BACKGROUND INFORMATION:
* The contract with our existing HVAC Services vendors expired February 2, 2021.
* The City issued Invitation to Bid 21-03FP, HVAC Services on January 10, 2021.
o Advertised in McKinney Courier Gazette
o Posted on McKinney TV
o 208 matching eBid Supplier Notifications
* In response to all notices published, thirteen (13) bids were received on February 1, 2021.
* An evaluation group comprised of staff from Facilities Maintenance reviewed and ranked the proposals based on the following criteria:
o Price (Hourly labor rates and percent mark-up on materials)
o Reputation of bidder's goods and services verified through references
o Response time (Emergency and Non-emergency)
o Extent to which the goods and services meet the City's needs
o McKinney Local Presence
* After careful consideration of all evaluation criteria and additional materials received the evaluation group recommends Air Conditioning Innovative Solutions, Inc. of McKinney, Texas.
FINANCIAL SUMMARY:
* Fiscal year 2020's electrical services spend was approximately $550,954.
* Factors that affect the overall spend each year for services are items budgeted on the Facilities Maintenance replacement schedules, items added for new construction and/or renovation projects, and as needed services th...
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