Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute the Required Agreements with Active Network, LLC for the Hosted Registration Software and Supporting Hardware for the McKinney Apex Centre
Summary
COUNCIL GOAL: Direction for Strategic and Economic Growth
MEETING DATE: January 17, 2017
DEPARTMENT: Parks and Recreation
CONTACT: Rhoda L. Savage, Director of Parks and Recreation
Teresa Thomason, McKinney Aquatic and Fitness Center
RECOMMENDED CITY COUNCIL ACTION: Approve Resolution
ITEM SUMMARY:
* On June 21, 2016 City Council approved the City Manager to enter into an agreement with PerfectMIND for registration software and supporting hardware for the McKinney Apex Centre.
* PerfectMIND and the City have agreed to terminate our contract in an amicable manner. Essentially, the product delivery schedule was not consistent with the needs of the City.
* Subsequently staff has pursued an alternative software solution, Active Network, which is being recommended for the registration software as a service (SaaS) and supporting hardware for use at the Apex Centre.
* In a survey of DFW cities, 18 of 27 are currently using Active Network. Other vendors being used include: VSI, BookKing, CSI, Rectrac, PerfectMind and Centeredge.
* The Active Network solution and supporting hardware is available for cooperative purchasing through the City of Arlington's Request for Proposals No. 15-0109, awarded on April 12, 2016.
* Chapter 791 of the Texas Government Code, "Interlocal Cooperation Contracts," authorizes cities to make purchases utilizing cooperative contracts.
* A copy of the Interlocal Agreement with the City of Arlington and the required contracts with Active Network, LLC are attached.
BACKGROUND INFORMATION:
* Staff has worked with the City Manager's Office, City Attorney, Purchasing Department, IT Department and Finance Department to vet and approve the software contract terms and conditions allowing this item to be sub...
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