Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Change Order with Sierra-Cedar, LLC Dedicating Additional Time and Resources to the Enterprise Resource Planning Project
Summary
COUNCIL GOAL: Operation Excellence
(2C: Identify opportunities for internal efficiencies and continuous improvement to foster and reinforce a higher performing organizational culture and 2E: Continuously provide a high level of customer service to our citizens.)
MEETING DATE: August 16, 2022
DEPARTMENT: Department of Information Technology
CONTACT: Sid Hudson, Chief Information Officer
RECOMMENDED CITY COUNCIL ACTION:
• Approval of the Resolution
ITEM SUMMARY:
• This resolution authorizes the City Manager to execute a change order with Sierra-Cedar, LLC (SCI) in the amount not to exceed $1,767,844 and authorizes an additional $100,000 in contingency for any necessary supplemental changes. Additionally, this change order increase allows for dedicating additional time and resources to the Enterprise Resource Planning project. This will allow for a high-quality system design and critical data conversion to the new Oracle Cloud ERP system.
BACKGROUND INFORMATION:
• The Oracle ERP Cloud Applications is inclusive of ERP (Financials, Procurement, and Projects/Grants) as well as HCM (Core HR, Time, Absence, Payroll, Performance) data objects for conversion from the NaviLine application to Oracle Cloud Applications. This project is allowing the City to move to a modernized Enterprise Resource Planning system that will take us many years into the future.
FINANCIAL SUMMARY:
• Change Order NTE amount is $1,767,844.00
• Contingency Allowance of $100,000 for any necessary supplemental agreements
• The total project budget for the ERP Implementation Project (IT1007) will increase from $11,650,000 to $15,650,000.
BOARD OR COMMISSION RECOMMENDATION:
• N/A
SUPPORTING MATERIALS:
Resolution
Change Order