Title
Consider/Discuss/Act on a Resolution of the City Council of the City of McKinney Authorizing the City Manager to Execute an Annual Fixed-Price Contract for Twelve Months with a Twenty-Four Month Option (up to $100,000 per Year) with Hadco/Philips of Littlestown, Pennsylvania, to Provide Street Light Luminaries with L.E.D. Lighting.
Summary
MEETING DATE: January 18, 2011
DEPARTMENT: Public Works
Office of Environmental Stewardship
CONTACT: Paul Sparkman, Street Superintendent
Julie Smith, Environmental Stewardship Manager
RECOMMENDED CITY COUNCIL ACTION: Approve Resolution awarding contract as specified in Bid Proposal 11-01FP.
ITEM SUMMARY:
· This agenda item considers award of an Annual Fixed-Price Contract for twelve months with a two-year option for the purchase of LED street light luminaries up to $100,000 per year.
· Invitation to Bid 11-01FP was advertised on September 19 and September 26, 2010 in the McKinney Courier Gazette.
· Bids were opened on October 7, 2010.
· A total of 9 bids were received.
· After careful evaluation of the submitted material, Hadco/Philips is recommended as the best bid for LED street light luminaries.
BACKGROUND INFORMATION:
· As part of the Department of Energy’s (DOE) Energy Efficiency and Conservation Block Grant (Grant), City Council approved accepting the Grant and, among other Grant activities, designating $90,000 to purchase LED luminaries for 97 City-owned street lights.
· The luminaries range from $654.91 to $901.76 each, depending on voltage and wattage.
· Over the lifetime (16.03 years) of the first 96 LED fixtures scheduled for replacement, a total of $58,800 savings will be realized for parts and labor. At ten cents a kilowatt hour, annual electric savings will be $8,176.90. Finally, use of these LED fixtures will reduce carbon dioxide production (and thus the City’s carbon footprint) by 1,114.08 tons.
· The Contract provides an additional 24-month option at the fixed price.
· Any future p...
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