Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Lease for Office Space for the Information Technology Department
Summary
MEETING DATE: May 20, 2014
DEPARTMENT: Information Technology
CONTACT: Chris Chiancone, Chief Information Officer
RECOMMENDED CITY COUNCIL ACTION:
· Approve the proposed Resolution authorizing the City Manager to execute the proposed lease agreement.
ITEM SUMMARY:
· The Information Technology (IT) Department has been in their existing offices located at 115-B Industrial Blvd. since June of 2009.
· The existing lease agreement for that office space is set to expire on May 31, 2014.
· This lease agreement is for a period of three years with two one year renewal options.
BACKGROUND INFORMATION:
· The Department of Information Technology during the past year has researched several potential properties in the downtown McKinney area for options on purchase or lease a facility.
· The current facility occupied by information technology is the only one that fits the following requirements:
o The need for 10,000 sq/ft of mix used space - approximately 7,000 sq/ft for staff and 3,000 sq/ft for storage.
o A loading dock, in local proximity to storage space, to receive and securely store technology assets.
o Centralized area large enough to support both staff and parking needs for our training facility, mobile support for public safety, and external customers.
o The need to manage expenses and keep costs controlled for 3 years.
o The need to use City owned fiber to eliminate vender provided services.
FINANCIAL SUMMARY:
· Existing monthly lease rate: $9,933.00
· Proposed monthly lease rate: $9,933.00
BOARD OR COMMISSION RECOMMENDATION: N/A