Title
Consider/Discuss/Act on a Resolution Authorizing the Interim City Manager to Enter into a Lease Agreement with Dell Marketing for Computer Refresh Equipment and Accessories
Summary
COUNCIL GOAL: Operational Excellence
MEETING DATE: August 18, 2015
DEPARTMENT: Department of Information Technology
CONTACT: Chris Chiancone, CIO
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution
ITEM SUMMARY:
• This Resolution authorizes award of contract to Dell Marketing for Computer Refresh Equipment and Accessories and allows the City Manager to enter into a thirty-six (36) month lease agreement for equipment and accessories.
• Refresh equipment consists of desktops, laptops, monitors and accessories.
BACKGROUND INFORMATION:
• The Request for Proposals, 15-58RFP was advertised on May 24, 2015.
• A total of six (6) proposals were received and opened on June 18, 2015.
• A committee of three evaluators reviewed and ranked the proposals based on the following criteria:
1. Total Proposed Price
2. Qualifications / Experience & References
3. Proposed Products & Services
4. Technical Support & Warranty
• Recommended as best value for the City with the highest weighted score is Dell Marketing.
• Lease agreement shall commence upon execution by each of the parties and continue for thirty-six (36) months with one (1) twelve (12) month renewal option.
FINANCIAL SUMMARY:
• Lease desktops, laptops and monitors: $482,877.63 per year.
• Information Technology Fund budget is available, no requirement to transfer funds.
BOARD OR COMMISSION RECOMMENDATION:
• N/A