Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Contract and All Necessary Change Orders with Camino Construction for the Reconstruction of Cole Street from Bass Street to College Street
Summary
COUNCIL GOAL: Direction for Strategic & Economic Growth
MEETING DATE: October 4, 2016
DEPARTMENT: Development Services / Engineering
CONTACT: Gary Graham, PE, CIP & Transportation Engineering Manager
Nick Ataie, PE, CIP Project Manager
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution.
ITEM SUMMARY:
• This Resolution authorizes the City Manager to execute a contract and all necessary change orders with Camino Construction for the reconstruction of Cole Street from Bass Street to College Street for a total contract amount not to exceed $2,653,000.
BACKGROUND INFORMATION:
• Brown & Gay Engineers, Inc., prepared the construction plans for this project.
• On June 21, 2016 staff recommended and Council approved rejection of all bids received at a previous bid opening for this project (held June 10, 2016) due to one bidder not meeting qualification requirements and the other submitting a bid nearly 80% higher than the engineer’s opinion of probable construction cost.
• On Thursday, September 8, 2016 the Purchasing Department re-opened bids for the project and two (2) bids were received. The following is a summary of the bid:
|
Bid No. |
Bidder |
Bid Amount |
|
1 |
Tiseo Paving Company |
$3,739,812.80 |
|
2 |
Camino Construction |
$2,310,863.00 |
• Camino Construction submitted the low bid in the amount of $2,310,863.00.
• Camino Construction submitted references and qualifications that were verified in accordance with the bid specifications.
• The contract documents require that this project be substantially completed within 270 calendar days after issuance of the Notice to Proceed, which is expected in November 2016. Construction is expected to be substantially completed in July 2017 with final completion in August 2017.
• All necessary right-of-way and easements have been acquired for this project in order to reconstruct the roadway.
• Construction materials testing for the project will be executed under a separate contract and will not exceed $37,000 in cost.
FINANCIAL SUMMARY:
• This Resolution authorizes a contract and all necessary change orders with Camino Construction for an amount not to exceed $2,653,000 (Allocation includes $1,707,002 for Paving/Streets, $401,028 for Water, and $544,970 for Wastewater).
• Funds will be available in the Capital Improvements Program in CO9151 contingent upon approval of the corresponding budget item ($1,707,002 from Fund 21, the Street Construction Fund and $945,998 from Fund 20, the Utility Construction Fund).
• With approval of this item, $37,645.50 will remain in CO9151 ($29,643.50 from Fund 21, the Street Construction Fund and $8,002.00 from Fund 20, the Utility Construction Fund).
BOARD OR COMMISSION RECOMMENDATION:
• N/A