Title
Consider and Discuss a Resolution Authorizing the City Manager to Execute a Contract Amendment in the Amount of $286,880 with Tyler Technologies, Inc., for the Acquisition of an Enterprise Class Land Management Software System (ECLMSS) and Authorizes all Necessary Change Orders Under said Contract to an Aggregated Contract Amount not to Exceed $1,663,880
Summary
MEETING DATE: October 3, 2016
DEPARTMENT: Department of Information Technology
Development Services
CONTACT: Sid Hudson, Chief Information Officer
Michael Quint, Executive Director of Development Services
RECOMMENDED CITY COUNCIL ACTION:
* Approval of Resolution October 4, 2016.
ITEM SUMMARY:
* The Resolution will authorize a contract amendment with Tyler Technologies, Inc. for purchase and maintenance of a new Enterprise Class Land Management Software System (ECLMSS).
BACKGROUND INFORMATION:
* Due to staff attrition in the Information Technology Department, it is necessary to contract further assistance from Tyler Technologies in the form of UAT, (User Acceptance Testing), Data Conversion Services and Custom Report Building prior to Go Live.
Land Management Software System
* The City is in the process of acquiring and implementing software and supporting hardware as necessary to assist in the management of all aspects of land management, building permitting, code enforcement, citizen web access solution, mobile inspection solution, GIS integration, and interactive electronic plan review, along with a system for the management of the Capital Improvements Program, referred to as the ECLMSS.
* A request for proposals (RFP) was prepared for software vendors to respond to in April of 2014. The RFP clearly outlined the requirements of the ECLMSS and provided background information needed by all the vendors allowing them to prepare their proposals.
* The three software vendors proposals were evaluated by a committee consisting of Subject Matter Experts (SMEs) for eac...
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