Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute Contract Amendments to the Professional Services Contract with Architects Phelps/Wood of Frisco, Texas, for Architectural and Engineering (A/E) Services Related to the Design and Construction of the Community Center Patio Project
Summary
COUNCIL GOAL: Enhance the Quality of Life in McKinney
MEETING DATE: October 4, 2016
DEPARTMENT: Parks and Recreation / Public Works
CONTACT: Rhoda L. Savage - Director of Parks and Recreation
Patricia L. Jackson, PE - Facilities Construction Manager
RECOMMENDED CITY COUNCIL ACTION:
• Approval of the Resolution.
ITEM SUMMARY:
• This Resolution authorizes a contract amendment with Architects Phelps/Wood related to the design and construction of the Community Center Patio project for an additional $12,500 and total amount not to exceed $72,400.
BACKGROUND INFORMATION:
• On April 15, 2014, a professional services contract was authorized to provide architectural and engineering services related to the design and construction of the Community Center patio for a not to exceed amount of $60,000. This amount included basic services valued at $55,000 and a design contingency of $5,000.
• The project bid in April 2015, with only one bid being submitted.
• The bid was over budget, the bid was rejected, and staff assessed the feasibility of project rebidding.
• Additional funds for the project were approved in the FY 15-16 Budget.
• Additional funds were added as needed to cover additional design fees as well as construction.
• In order to expend the funds designated for the additional design services, a contract amendment to the professional services contract is needed.
• The contract amendment would add $12,400 to the design contract and increase the not to exceed amount to $72,400.
• The project rebid on May 3, 2016, with three bids being submitted.
• City Council approved the bid award for Drive Construction and the project is currently under construction.
FINANCIAL SUMMARY:
• The Resolution authorizes the City Manager to execute a contract amendment to the existing professional design services contract with Architects Phelps/Wood for an amount not to exceed $72,400.
• The Community Center patio project (PK4252) was fully funded in the FY15-16 Capital Improvements Program with a funding source of previously issued bonds and MCDC sales tax revenues.
BOARD OR COMMISSION RECOMMENDATION:
• N/A