Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Contract with CERES Environmental Services of Houston, Texas, as the Primary Contractor and DRC Emergency Services of Galveston, Texas, as the Secondary Contractor for Disaster Debris Hauling Services
Summary
COUNCIL GOAL: Operational Excellence
MEETING DATE: January 17, 2017
DEPARTMENT: Fire - Office of Emergency Management
CONTACT: Randall Gurney, Assistant Emergency Manager
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution
ITEM SUMMARY:
• This Resolution authorizes a primary and secondary contract for Disaster Debris Haulers on an as needed basis to assist the City during a disaster.
BACKGROUND INFORMATION:
• The City of McKinney issued a Request for Proposals (16-21RFP) for Disaster Debris Hauling Services in September 2016.
• Proposals for 16-21RFP were opened on October 6, 2016.
• A total of two proposals were received.
• A committee comprised of City staff from the Fire Department, Finance Department, Public Works, and Environmental Services, reviewed and ranked the proposals based on the following criteria:
o Qualifications and Experience of Key Staff
o References
o Technical Approach
o Cost of Services
• Both CERES and DRC displayed the ability to provide the City with Disaster Debris Hauling Services at a reasonable cost, therefore, both firms are being recommended for award. Hours will be determined based on the disaster and need by the City.
FINANCIAL SUMMARY:
• No funds are obligated to this agreement. Funds will only be necessary in the event of a disaster or as the City deems necessary. Appropriations would be made available through Operating Contingency or a Budget Amendment if the contract is engaged.
BOARD OR COMMISSION RECOMMENDATION:
• N/A