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Consider/Discuss/Act on a Resolution Authorizing a Contract with Collin County Elections Administration to Conduct the May 6, 2017 General Election and Authorizing a Joint Election Agreement with McKinney Independent School District and Collin College District
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COUNCIL GOAL: Operational Excellence
MEETING DATE: February 7, 2017
DEPARTMENT: City Secretary
CONTACT: Sandy Hart, City Secretary
COUNCIL ACTION: Approve Resolution
ITEM SUMMARY;
• This Resolution will authorize the Collin County Elections Administrator to conduct the City Council General Election to be held on Saturday, May 6, 2017.
• The Contract with Collin County Elections Administration will also include a Run-Off Election (if needed).
• This Resolution also authorizes a Joint Election Agreement between the City of McKinney, McKinney Independent School District, and Collin College to hold a Joint Election on May 6, 2017.
• The Joint Election Agreement will allow McKinney voters to be provided with a joint ballot that will include the City of McKinney, McKinney Independent School District, and Collin College.
• The following services will be provided by the County: retention, training and compensation of election workers; election equipment, supplies and tabulation of election results; conduct joint early voting by mail and in person; and joint election day voting.
• The City will be responsible for the following: calling the May 6, 2017 Election; posting and publication of the election notices; and official canvass of the election results.
• The Joint Election Agreement will allow for shared costs associated with the holding of this election.
• Early voting will be conducted as follows:
Monday, April 24, 2017 8:00 a.m. to 5:00 p.m.
Tuesday, April 25, 2017 8:00 a.m. to 5:00 p.m.
Wednesday, April 26, 2017 8:00 a.m. to 5:00 p.m.
Thursday, April 27, 2017 8:00 a.m. to 7:00 p.m.
Friday, April 28, 2017 8:00 a.m. to 5:00 p.m.
Saturday, April 29, 2017 8:00 a.m. to 5:00 p.m.
Monday, May 1, 2017 7:00 a.m. to 7:00 p.m.
Tuesday, May 2, 2017 7:00 a.m. to 7:00 p.m.
• Vote centers will be utilized for both early voting and election day which allows voters to vote at any of the additional Early Voting locations or Election Day locations open under full contract services with the Collin County Elections Administration.
• Election Day Voting will be conducted from 7 a.m. to 7 p.m. on May 6, 2017.
SPECIAL CONSIDERATIONS: None.
FINANCIAL SUMMARY:
• The City’s cost for this Election will be approximately $30,000 that includes the contract with Collin County Elections Administrator to conduct the City Council General Election, translation, voter’s guide, advertisement, and legal notices. This cost is subject to change should any of the contracting entities cancel their election. The funds for this item will come from the General Fund/Non-Departmental budget 001-9999-403-8529.
BOARD OR COMMISSION RECOMMENDATION: N/A