Title
Consider/Discuss/Act on a Resolution Awarding a Contract to US Digital Designs of Tempe, Arizona for the Fire Station Alerting System (FSAS)
Summary
COUNCIL GOAL: Operational Excellence
Safe & Secure Community
MEETING DATE: March 20, 2018
DEPARTMENT: Fire
CONTACT: Danny Kistner, Fire Chief
Lisa Littrell, Purchasing Manager
RECOMMENDED CITY COUNCIL ACTION:
* Approval of Resolution
ITEM SUMMARY:
* This Resolution authorizes award of a contract with US Digital Designs of Tempe, Arizona for the Fire Station Alerting System (FSAS).
BACKGROUND INFORMATION:
* The City's current FSAS provider, Motorola Solutions, will no longer support our current station alerting system in place. Therefore the City budgeted and issued a request for proposals (18-15RFP) for the Fire Station Alerting System (FSAS) project on November 19, 2017.
o Advertised in McKinney Courier Gazette
o Posted on McKinney TV
o 107 matching eBid Supplier Notifications
* In response to all notices published, three (3) proposals were received on January 4, 2018.
* An evaluation team comprised of Fire, IT and Communications personnel reviewed and ranked proposals based on the following initial evaluation criteria listed within the RFP:
o Organizational Overview - 10 Points
o Project Approach and Ease of Implementation - 40 Points
o References - 10 Points
o Support and Maintenance - 10 Points
o Cost Structure - 30 Points
* As a part of the final evaluation process, two short listed vendors were engaged to demonstrate their product to the evaluation team. Subsequently the team participated in site visits to observe system functionality and to gauge customer satisfaction. The team scored on the following final evaluation criteria listed within the RFP:
o Demonstration - 15 Points
o Site Evaluation - 5 Points
* Based on the evaluation results, US Digital Designs of Tempe, Arizona is being recommended by the team as the best value for the City.
* This new station alerting system will...
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