Title
Consider/Discuss/Act on a Resolution Awarding a Contract to CJA Enterprises LLP of Collinsville, Texas for Street Materials
Summary
COUNCIL GOAL: Operational Excellence
MEETING DATE: November 6, 2018
DEPARTMENT: Public Works - Streets and Drainage Maintenance;
Purchasing
CONTACT: David Brown, P.E., Public Works Director
Lisa Littrell, CPPO, CPPB, Purchasing Manager
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution
ITEM SUMMARY:
• This Resolution authorizes award of a fixed price contract with CJA Enterprises LLP of Collinsville, Texas for the purchase of Street Materials on an as needed basis.
BACKGROUND INFORMATION:
• The City issued Invitation to Bid 18-62FP Street Materials on September 9, 2018.
o Advertised in the McKinney Courier Gazette
o Posted on McKinney TV
o 699 matching eBid Supplier Notifications
• In response to all notices published four (4) bids were received and opened on October 4, 2018.
• An evaluation team comprised of three City employees reviewed and ranked the bids based on the following criteria:
o 50 Points: Purchase Price
o 20 Points: Reputation of the Bidder and of the Bidder’s Goods, or Services Verified through Reference Checks
o 30 Points: Delivery Time
• The evaluation team recommends awarding CJA Enterprises LLP as the best value for the City.
• The contract will permit the Public Works Department to purchase topsoil and various grades of aggregate and sand materials to be utilized for different maintenance and construction work.
• Contract will commence on date of award and continue for a one (1) year period with two (2) one (1) year renewal options.
FINANCIAL SUMMARY:
• Funding is currently budgeted in various Public Works’ materials accounts.
BOARD OR COMMISSION RECOMMENDATION: NA