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Consider/Discuss/Act on a Resolution Authorizing a Contract with Collin County Elections Administration to Conduct the May 4, 2019 General Election and Authorizing a Joint Election Agreement with McKinney Independent School District and Collin College
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COUNCIL GOAL: Operational Excellence
MEETING DATE: February 5, 2019
DEPARTMENT: City Secretary
CONTACT: Empress Drane, City Secretary
COUNCIL ACTION: Approve Resolution
ITEM SUMMARY:
• This Resolution will authorize the Collin County Elections Administrator to conduct the City Council General Election to be held on Saturday, May 4, 2019, and a Run-Off Election (if needed).
• The following services will be provided by the County: retention, training and compensation of election workers; election equipment, supplies and tabulation of election results; conduct joint early voting by mail and in person; and joint election day voting.
• The City will be responsible for the following: calling the May 4, 2019 Election; posting and publication of the election notices; and official canvass of the election results.
• This Resolution also authorizes a Joint Election Agreement for the May 4, 2019 Elections of City of McKinney, McKinney Independent School and Collin College to be consolidated.
• The Joint Election Agreement will allow McKinney voters to be provided with a joint ballot that will include the City of McKinney and McKinney Independent School District.
• The Joint Election Agreement will allow for shared costs associated with the holding of this election.
• Election Day Voting will be conducted 7 a.m. to 7 p.m. on Saturday, May 4, 2019.
• Early voting will be conducted as follows:
Monday, April 22, 2019 8:00 a.m. to 5:00 p.m.
Tuesday, April 23, 2019 8:00 a.m. to 5:00 p.m.
Wednesday, April 24, 2019 8:00 a.m. to 5:00 p.m.
Thursday, April 25, 2019 8:00 a.m. to 7:00 p.m.
Friday, April 26, 2019 8:00 a.m. to 5:00 p.m.
Saturday, April 27, 2019 8:00 a.m. to 5:00 p.m.
Monday, April 29, 2019 7:00 a.m. to 7:00 p.m.
Tuesday, April 30, 2019 7:00 a.m. to 7:00 p.m.
• Voters will be able to vote at any Early Voting or Election Day location established by the City of McKinney and any additional open location under full contract services with the Collin County Elections Administration.
FINANCIAL SUMMARY:
• The City’s cost for this Election will be approximately $30,000 that includes the contract with Collin County Elections Administrator to conduct the City Council General Election, translation, voter’s guide, advertisement, and legal notices.
• This cost is subject to change should any of the contracting entities cancel their election.
• Funding for this item is available and allocated in the General Fund/Non-Departmental budget 001-9999-403-8516.