Title
Consider/Discuss/Act on a Resolution Requesting City Council to Reject all Proposals Received for 18-11RFP Computer Refresh Program
Summary
COUNCIL GOAL: Operational Excellence
(2B: Balance available resources to accommodate the growth and maintenance needs of the city)
MEETING DATE: February 19, 2019
DEPARTMENT: Information Technology
CONTACT: Sid Hudson, Chief Information Officer
Lisa Littrell, CPPO, CPPB, Purchasing Manager
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution.
ITEM SUMMARY:
• This resolution authorizes the formal rejection of all proposals received for 18-11RFP, Computer Refresh Program.
BACKGROUND INFORMATION:
• Request for Proposals were issued on February 25, 2018 to compare existing computer refresh lease programs to include but not limited to:
o Lease desktops, standard laptops, power user laptops, power user desktops, lightweight executive laptops, rugged device equipment for public safety, monitors and computer accessories.
• A total of seven (7) proposals were received on March 29, 2018.
• An evaluation team comprised of City staff reviewed and ranked the proposals based on the evaluation criteria listed within the RFP. Through this process, CDW-G of Vernon Hills, Illinois was determined as the best value provider for the computer refresh program. However, the City has determined it in our best interest to leverage the use of the State of Texas Department of Information Resources (DIR) Cooperative contract with CDW-G as the reseller for Hewlett Packard and Panasonic computer devices, accessories and services allowing the City more flexibility to add/remove/configure devices to meet departmental needs.
FINANCIAL SUMMARY:
• Funding for the computer refresh program is budgeted in account 031-2119-413-8515.
BOARD OR COMMISSION RECOMMENDATION:
• N/A
SUPPORTING MATERIALS:
Resolution