Title
Consider/Discuss/Act on a Resolution Awarding a Fixed Price Contract to Maverick Harley-Davidson of Carrollton, TX for Harley-Davidson Police Motorcycle Parts and Service
Summary
COUNCIL GOAL: Operational Excellence
(2B: Balance available resources to accommodate the growth
and maintenance needs of the city)
MEETING DATE: July 7, 2020
DEPARTMENT: Public Works
Procurement Services
CONTACT: Julia Hunt, P.E., Interim Public Works Director
Mindy Smith, Buyer II
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution
ITEM SUMMARY:
• This Resolution authorizes award of a fixed price contract with Maverick Harley-Davidson of Carrollton, TX for Harley-Davidson police motorcycle parts and service.
BACKGROUND INFORMATION:
• The City issued Invitation to Bid 20-35FP, Harley-Davidson Parts and Service on April 19, 2020.
o Advertised in McKinney Courier Gazette
o Posted on McKinney TV
o 86 matching eBid Supplier Notifications
• In response to all notices published, two (2) bids were received on May 7, 2020 from:
o Harley-Davidson of Dallas
o Maverick Harley-Davidson
• An evaluation team comprised of city staff reviewed and ranked the bids based on the following criteria
o 70% - Purchase Price
o 30% - Reputation of the bidder and of the bidder’s goods or services verified through reference checks.
• The purpose of this contract is to provide the Fleet Department with the ability to utilize contractual services to obtain parts and service under a fixed price contract on an as needed basis.
• The evaluation team recommends Maverick Harley-Davidson as the best value for the city.
• Maverick Harley-Davidson’s overall total price was slightly higher than Harley-Davidson of Dallas, however, the frequently used line items the Fleet Department will utilize the most (Line 14-15 and 18-20) are lower. Also, Maverick Harley-Davidson’s labor rate is less than Harley-Davidson of Dallas.
• Contract will commence on date of award and continue for one (1) year period with three (3) one-year renewal options.
FINANCIAL SUMMARY:
• Funding for these services is budgeted in account 002-9999-603-8415
BOARD OR COMMISSION RECOMMENDATION:
• N/A