Title
Consider/Discuss/Act on an Ordinance Authorizing a Budget Amendment Modifying a Loan Agreement from the Solid Waste Fund for Construction of the Oak Hollow Clubhouse
Summary
MEETING DATE: March 15, 2011
DEPARTMENT: Parks, Recreation and Open Space
CONTACT: Hal Cranor, Public Works Director
Lemuel Randolph, Interim Deputy City Manager
RECOMMENDED CITY COUNCIL ACTION:
· Ordinance Approval
ITEM SUMMARY:
· $65,000 in revenue generated from a new operator agreement was used to fund design and other pre-construction services for a new clubhouse
· In January of 2010 City Council approved an $800,000 loan from the solid waste fund for construction cost of the clubhouse.
· Public Works Department served as general contractor for the project with an estimate of $118 per sqft to complete construction.
· Cost was actually $143 per sqft resulting in a funding shortage of $180,231
· With the new business model golf course operations are thriving and need for a master plan have been identified. $15,000 will fund cost of master plan
· Factors contributing to shortage included:
o No budget for contingency
o Length of gas line
o Fire suppression system requirement
o Kitchen
o Interior carpentry
o Amount of excavation and chemical injection requirement
· Cost of Comparable Golf Clubhouses include:
o Sherrill Park Club House - constructed in 1996 (prefab building) - $102 SF
o Heritage Ranch Clubhouse - constructed in 2005 - $292 SF
o Gentle Creek Clubhouse - constructed in 2002 - $147 SF
o Pecan Hollow Clubhouse - constructed in 2003 - $189 SF
· Cost of other city facilities
o City’s new library - $338 SF
o Fire Station # 7 - $368 SF
o Finch Park outdoor bathroom - $350 SF
· Lessons Learned:
o Initiate similar projects as CIP projects to allow for clearer tracking of costs and change orders
o Even with the cost overrun this was an efficient, expedient and effective way to construct a quality city project
o It is not easy to add this responsibility onto...
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