Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Contract with Halff Associates, Inc. for Professional Engineering Design Services for the Wilmeth Road - McIntyre Road Grade Separation Project and Any Necessary Supplemental Agreements
Summary
COUNCIL GOAL: Operational Excellence
(2.1: Balance available resources to accommodate the growth and maintenance needs of the city)
MEETING DATE: April 7, 2026
DEPARTMENT: Development Services / Engineering
CONTACT: Tracy Lund, PE, PH, Assistant Director of Engineering
Aniswarie Kanamazina, PE, CIP Engineer
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution
ITEM SUMMARY:
• This Resolution authorizes a contract with Halff Associates, Inc. to provide professional engineering services for the design of the Wilmeth Road - McIntyre Road Grade Separation (CIP Project ST2552) for an amount not to exceed $3,600,000.
BACKGROUND INFORMATION:
• The Master Thoroughfare Plan (MTP) designates a future extension of Wilmeth Road east of State Highway 5 as a Major Arterial (M6D designation).
• The FY26 Capital Improvement Program (Project ST2552) includes funding for the design and construction of the Wilmeth Road - McIntyre Road Grade Separation project.
• FY 2023-2024 Railroad Crossing Elimination Grant Program through the Federal Railroad Administration approved funding to the City in the amount of $3,139,500 for costs associated with the design of the Wilmeth Road - McIntyre Road Grade Separation.
• This grade separation is necessary to complete the city’s proposed Wilmeth Road Extension Project East of State Highway (SH) 5 which terminates west of the DART railroad.
• Halff Associates, Inc. submitted a response to 24-46RFQ for On-call Roadway Design Services and was one of fourteen (14) firms shortlisted by City Council on September 17, 2024.
• Halff Associates, Inc. submitted a proposal for this project in the amount of $3,129,100.00 which has been reviewed by staff and is recommended for approval. Their scope includes the following elements:
o Basic Services (Project Management/Coordination, Alternative Analysis, Preliminary Engineering Services and Pre-Final Design Services, Floodplain Studies).
o Special Services (Surveying for Design, Franchise Utility Engineering, Subsurface Utility Engineering Services, Right of Way/Easement Documents, Geotechnical Engineering, Environmental Investigation and Permits, and Conditional Letter of Map Revision (CLOMR) Preparation).
• The preliminary opinion of probable construction cost is $34,318,000.
• The fee for basic services is $2,177,000.00 (6.34% of the engineer’s opinion of probable cost of construction) and the fee for special services is $952,100.00 (2.77% of the engineer’s opinion of probable cost of construction).
• The professional services are to develop the project plans up to ninety percent (90%) pending the next grant phase from the Federal Railroad Administration which will fund construction phase of the project.
FINANCIAL SUMMARY:
• This Resolution authorizes a professional engineering design services contract and any necessary supplemental agreements with Halff Associates, Inc., for an amount not to exceed $3,600,000.
• Funding for this contract is included in the Capital Improvements Program (ST2552).
• With the approval of this item, $885,000 will remain in project ST2552.
BOARD OR COMMISSION RECOMMENDATION:
• N/A