Title
Consider/Discuss/Act on an Ordinance Amending the Fiscal Year 2023-2024 Annual Budget and Amending the 2024-2028 Capital Improvements Program to Provide Funds for the Outdoor Warning Sirens Upgrade Project (FP2351)
Summary
COUNCIL GOAL: Operational Excellence. 2A: Balance available resources to accommodate the growth and maintenance needs of the city.
MEETING DATE: February 6, 2024
DEPARTMENT: Emergency Management
CONTACT: Karen Adkins, Emergency Management Administrator
Jeremy Cuddeback, Assistant Emergency Manager
RECOMMENDED CITY COUNCIL ACTION:
• Approve ordinance
ITEM SUMMARY:
• Motorola is discontinuing support of the current siren activation controller located in each siren and replacing it with the MC-Edge APX 4000 siren activation controller. Motorola also updated their software to OptiWarn. The OptiWarn™ control center provides a graphical user interface for complete control of the siren system.
• The proposed design enhances the McKinney Outdoor Warning Siren (OWS) system by continuing to leverage the ASTRO IV&D radio network to transport data and voice to twenty-nine (29) siren locations. Utilizing the IV&D infrastructure offers the inherent security of the IV&D radio network - ensuring alerts and announcements are securely sent and the siren network is always available.
BACKGROUND INFORMATION:
• The Office of Emergency Management was approved to use $350,000 from the Public Safety Improvement Fund (FP2351) to upgrade the outdoor warning siren (OWS) system.
• In 2023, we received an initial quote from Motorola to upgrade to MC-Edge/OptiWarn Technology (hardware and software) for $610k, a considerable increase from earlier discussions with Motorola. After a significant period of back-and-forth communication with Motorola, an estimate was finalized to complete the work. See Financial Summary.
• The cost of this project has increased, and OEM is seeking additional funds to complete the system upgrades on 29 outdoor warning sirens.
FINANCIAL SUMMARY:
• The Fiscal Year 2023-2024 Annual Budget and the 2024-2028 Capital Improvements Program to be amended by appropriating $134,000 from the Public Safety Improvement Fund balance to CIP Project FP2351, Outdoor Warning Sirens Upgrade Project to cover the increase.
BOARD OR COMMISSION RECOMMENDATION:
• N/A