Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Contract with Compass Group USA, Inc. dba Canteen Vending of Carrollton, Texas for Refreshment Service and Supplies for the New City Hall
Summary
COUNCIL GOAL: Operational Excellence
(2A: Balance available resources to accommodate the growth and maintenance needs of the city)
MEETING DATE: December 17, 2024
DEPARTMENT: City Manager’s Office
Procurement Services
CONTACT: Trevor Minyard, Director of Strategic Services
Lauren Richards, Buyer II
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution
ITEM SUMMARY:
• This Resolution authorizes an award of contract and allows for the City Manager to enter into a contract with Compass Group USA, Inc. dba Canteen Vending to provide coffee services and supplies for the new City Hall.
BACKGROUND INFORMATION:
• The City issued Request for Proposals, 25-10RFP to solicit proposals from respondents capable of providing coffee services.
• The RFP was issued on October 13, 2024
o Advertised in the McKinney Courier-Gazette
o Posted on McKinney TV
o 88 Bonfire supplier notifications which included 4 Historically Underutilized Business (HUB) suppliers
• Out of 88 supplier notifications, three (3) proposals were received on November 14, 2024.
o Compass Group USA, Inc. dba Canteen Vending
o Abaca Lab LLC
o Yates Family Group dba Yangua Wellness
• An evaluation team comprised of City staff reviewed and ranked the proposal on the following criteria:
o 35 Points - Cost Proposal
o 30 Points - Implementation Plan
o 32 Points - Company Profile, Experience, and References
o 3 Points - Local Presence
• The evaluation team recommends awarding a contract to the highest ranked respondent, Compass Group USA, Inc. dba Canteen Vending.
• The contract shall commence on the date of award for a period of one (1) year with an option for four (4) one-year renewals.
FINANCIAL SUMMARY:
• Anticipated annual expenditure is $30,000 and funding for these services is available in account 001-9999-403-8516.
BOARD OR COMMISSION RECOMMENDATION:
• N/A