Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Contract with Halff Associates, Inc. for Professional Engineering Design Services for the Wilmeth Road Extension Project from SH 5 to McIntyre Road and Any Necessary Supplemental Agreements
Summary
COUNCIL GOAL: Direction for Strategic and Economic Growth
(1A: Establish regional and infrastructure incentives to increase economic growth)
MEETING DATE: February 6, 2024
DEPARTMENT: Development Services / Engineering
CONTACT: Katie McCarty, PE, Engineering CIP Manager
Aniswarie Kanamazina, PE, CIP Engineer
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution.
ITEM SUMMARY:
• This Resolution authorizes a contract with Halff Associates, Inc. to provide professional engineering services for the design of the extension of Wilmeth Road from SH 5 to McIntyre Road (CIP Project ST2228) for an amount not to exceed $1,050,000.
BACKGROUND INFORMATION:
• The Master Thoroughfare Plan (MTP) designates a future extension of Wilmeth Road east of State Highway 5 as a Major Arterial (M6D designation).
• The FY24 Capital Improvement Program (Project ST2228) includes funding for the design and construction of Wilmeth Road from State Highway 5 to its intersection with McIntyre Road as follows:
o Construction of a 4-lane divided arterial (4/6 lanes) immediately east of State Highway 5 including improvements at the intersection with State Highway 5;
o Construction of 2-lane arterial (2/6 lanes) from approximately 700 feet east of State Highway 5 to McIntyre Road.
• An existing agreement between the City, Becknell, and Sloan Creek, LTD included an escrow to the city of $2.2 million for payment associated with the design and construction of roadway improvements for approximately 2,145 linear feet of two ‘southern’ lanes of Wilmeth Road.
• Additional funding has been included in the Capital Improvement Program associated with improvements to Wilmeth Road not identified as an obligation of Becknell nor Sloan Creek, LTD.
• A Phase I of consulting professional engineering services was previously performed by Burns & McDonnell Engineering Company, Inc. and involved roadway alignment study of Wilmeth Road from SH 5 to McIntyre Road. It also included a flood study of the creek/waterway immediately east of State Highway 5, and environmental investigation as well as hydrologic and hydraulic modeling necessary to determine whether a bridge or a culvert will be needed for the roadway crossing over a tributary. Multiple box culverts were recommended from the first phase.
• This subsequent phase of consulting and professional engineering services will carry out the final roadway design for the extension of Wilmeth Road from SH 5 to McIntyre Road.
• Halff Associates, Inc. submitted a response to 21-41RFQ for On-call Roadway Design Services and was one of eleven (11) firms shortlisted by City Council on September 7, 2021.
• Halff Associates, Inc. submitted a proposal for this project in the amount of $957,000.00 which has been review by staff and is recommended for approval. Their scope includes the following elements:
o Basic Services (Project Management/Coordination, Preliminary Engineering Services, Final Design Services, Floodplain Studies, and Bid Phase Services)
o Special Services (Construction Administration, Surveying for Design, Franchise Utility Coordination, SUE Services, ROW/Easement Documents, Geotechnical Investigation, Public Involvement, Environmental Investigations, and LOMR Preparation)
• The preliminary opinion of probable construction cost is $9,915,000.
• The fee for basic services is $586,895.00 (5.92% of the engineer’s opinion of probable cost of construction) and the fee for special services is $370,105.00 (3.73% of the engineer’s opinion of probable cost of construction).
• Pending approval of this item, design would begin immediately and is expected to last approximately 15 months. Construction is expected to begin in mid 2025.
FINANCIAL SUMMARY:
• This Resolution authorizes a design contract and any necessary supplemental agreements with Halff Associates, Inc., for an amount not to exceed $1,050,000.
• Funding for this contract is included in the Capital Improvements Program (ST2228).
• With the approval of this item, $4,109,542.78 will remain in project ST2228.
BOARD OR COMMISSION RECOMMENDATION:
• N/A