Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Contract with Kimley-Horn and Associates, Inc. for Professional Engineering Design Services for the Medical Center Drive (Frisco Road to Spur 399) Project, and Authorizing Any Necessary Supplemental Agreements
Summary
COUNCIL GOAL: Operational Excellence
(2B: Balance available resources to accommodate the growth and maintenance needs of the city)
MEETING DATE: April 4, 2023
DEPARTMENT: Development Services / Engineering
CONTACT: Blake Sills, PE, Interim CIP Manager
Manjeeta Sitaula, PE, CIP Engineer
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution.
ITEM SUMMARY:
• This Resolution authorizes the City Manager to execute a contract in the amount of $383,000.00, as well as all required supplemental agreements thereto, with Kimley-Horn and Associates, Inc. for professional engineering services for the Medical Center Drive (Frisco Road to Spur 399) Project (CIP Project ST2105), for a total aggregate contract amount, inclusive of any supplemental agreements, not to exceed $440,000.00.
BACKGROUND INFORMATION:
• The project will involve design services to widen the existing undivided Medical Center Drive from Frisco Road to Spur 399 to four lane divided minor arterial (M4D classification) to provide a consistent roadway section connecting Medical Center Drive north of Sam Rayburn tollway and to future Fairview Parkway section at Frisco Road.
• The project consists of approximately 1,500 linear feet of concrete pavement, sidewalk, pedestrian crossings, illumination, and improvements to the signal at SE corner of Medical Center Drive and Spur 399.
• Kimley Horn and Associates, Inc. submitted a response to 21-41RFQ for On-call Roadway Design Services They were one of eleven firms shortlisted by City Council on September 7, 2021.
• Staff has negotiated a scope and fee from Kimley-Horn and Associates, Inc. for professional engineering services and construction administration services in the amount of $383,000.00. Their scope includes the following elements:
o Basic Services (Design Services & Bid Phase Services)
o Special Services (Franchise Utility Coordination, Subsurface Utility Engineering, Right-of-Way and Easement Documentation, Public Involvement, and Construction Administration)
• The preliminary opinion of probable construction cost (OPCC) is $3,908,000 which includes assumed construction inflation contingencies.
• The fee for basic services is $285,000.00 (7.3% of the engineer’s OPCC) and the fee for special services is $98,000.00 (2.5% of the engineer’s OPCC).
• Staff is requesting approval of a not to exceed (NTE) amount of $440,000.00 in the event minor adjustments in the project scope are required during the design or construction administration services provided.
• Design of this project is anticipated to take approximately 9 months to complete with construction estimated to begin in spring 2024.
FINANCIAL SUMMARY:
• This Resolution authorizes a design contract and any necessary supplemental agreements with Kimley-Horn and Associates, Inc. for an amount not to exceed $440,000.00.
• With the approval of this item, $1,713,000.00 will remain in ST2105.
• Additional funding necessary for the construction of these improvements will be included in the upcoming FY24 Capital Improvement Program Budget.
BOARD OR COMMISSION RECOMMENDATION:
• N/A