Title
Consider/Discuss/Act on a Resolution Awarding a Contract to C&M Mowing and Landscaping of Farmersville, Texas as well as Weldon‘s Lawn & Tree of Rockwall, Texas for the Purchase of Mowing and Cleanup Services for Dams, Drainage Areas, City Lots and Sewer Line Areas
Summary
COUNCIL GOAL: Operational Excellence
MEETING DATE: May 2, 2017
DEPARTMENT: Development Services - Code Compliance;
Public Works - Drainage Maintenance and Water/Wastewater;
Purchasing
CONTACT: Lisa Littrell, Purchasing Manager
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution
ITEM SUMMARY:
• This Resolution authorizes award of a fixed price contract with C&M Mowing and Landscaping of Farmersville, Texas as well as Weldon‘s Lawn & Tree of Rockwall, Texas for the purchase of Mowing and Cleanup Services for Dams, Drainage Areas, City Lots and Sewer Line Areas.
BACKGROUND INFORMATION:
• The City issued Invitation to Bid 17-04FP Mowing and Cleanup Services for Dams, Drainage Areas, City Lots and Sewer Line Areas on March 5, 2017.
• Three (3) bids were received on March 23, 2017.
• An evaluation team comprised of six City employees reviewed and ranked the bids based on the following criteria:
o 40 Points: Price and Best Value
o 30 Points: Reputation of the Bidder and of the Bidder’s Services verified through Letters of Recommendation
o 30 Points: Capacity to Perform Work verified through Equipment and Personnel List
• The evaluation team recommends awarding C&M Mowing and Landscaping line items 2.1-2.2 and Weldon‘s Lawn & Tree line items 1.9 and 3.1 as the best value for the City.
• The evaluation team further recommends no award for line items 1.1-1.8 (Dam Locations). The vendors did not have the required track equipment to meet the City’s needs. These items will be awarded on a future informal solicitation per Chapter 13 of the City’s Purchasing Policy.
• Contract will commence on date of award and continue for a one (1) year period with three (3) one (1) year renewal options.
FINANCIAL SUMMARY:
• Funding for these items are currently budgeted in various City department contract mowing accounts.
BOARD OR COMMISSION RECOMMENDATION:
• NA