Title
Consider/Discuss/Act on a Resolution Awarding a Fixed Price Contract to Schneider Siltation, LLC of Fairview, Texas for Inlet Filters Installation & Trash Abatement Program
Summary
COUNCIL GOAL: Operational Excellence
(2A: Balance available resources to accommodate the growth and
maintenance needs of the city)
MEETING DATE: February 20, 2024
DEPARTMENT: Public Works
Procurement Services
CONTACT: Ryan Gillingham, P.E., Director of Public Works
Edward Garza, Street Superintendent
Kae Chin, Buyer II
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution
ITEM SUMMARY:
• This Resolution authorizes award of a fixed price contract to Schneider Siltation, LLC of Fairview, Texas for Inlet Filters Installation & Trash Abatement Program
BACKGROUND INFORMATION:
• The purpose of this contract is to provide Street Maintenance with the ability to utilize contractual services to obtain as-needed filter installation and monthly abatement services.
• The City issued Invitation to Bid 24-18FP, Inlet Filters Installation & Trash Abatement Program on December 17, 2023.
o Advertised in the McKinney Courier Gazette and Celina Record
o Posted on McKinney TV
o 76 matching eBid supplier notifications which included four (4) Historically Underutilized Business (HUB) suppliers
• In response to all notices published, two (2) bids were received on January 11, 2024, from Pace Construction LLC of Melissa, Texas, and Schneider Siltation, LLC of Fairview, Texas.
• The Procurement Services reviewed and evaluated the bids based on the following criteria.
o 67 Points - Purchase Price
o 30 Points - Reputation of the Bidder and of the Bidder’s Goods or Services - Verified through reference checks
o 3 Points - Local Presence
• Procurement Services considered the overall pricing and the responses from the verified references of the two bidders. Based on the results of the evaluated bid responses, Procurement Services and the Street Department recommend the incumbent supplier, Schneider Siltation, LLC of Fairview, Texas as the best value for the City for their ability to meet the City’s needs for as-needed filters installation and monthly abatement services.
• Contract will commence on date of award and continue for one (1) year period with an additional three (3) one-year renewal terms.
FINANCIAL SUMMARY:
• Estimated annual spend for this contract award is $58,560.
• Funding for these services is currently budgeted in account 006-4505-503-8516.
BOARD OR COMMISSION RECOMMENDATION:
• N/A