Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Contract with HUB International Texas, Inc. of Dallas, Texas to Provide Employee Benefits Consulting Services
Summary
COUNCIL GOAL: Financially Sound Government
(4D: Create financial plans for future growth as well as future maintenance)
MEETING DATE: March 5, 2024
DEPARTMENT: Human Resources
Procurement Services
CONTACT: Jim Parrish, Director of Human Resources
Olivia Nahas, Human Resources Manager
Sean Fu, Buyer II
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution
ITEM SUMMARY:
• This Resolution authorizes the City Manager to enter into a contract with HUB International Texas, Inc. of Dallas, Texas for Employee Benefits Consulting Services.
BACKGROUND INFORMATION:
• The City issued a Request for Proposals, 24-34RFP for Employee Benefits Consultant on December 10, 2023.
o Advertised in McKinney Courier Gazette
o Posted on McKinney TV
o 131 matching eBid Supplier Notifications, including 5 Historically Underutilized Business (HUB) suppliers
• Of the 131 supplier notifications, ten (10) proposals were received on January 11, 2024.
• An evaluation committee comprised of staff from Human Resources, Finance and City Manager’s Office reviewed and scored the proposals based in the following criteria:
o 35 Points - Firm’s proposed services meet the objectives of this request for proposals and the needs and requirements of the City of McKinney.
o 30 Points - Cost of services.
o 20 Points - Firm’s & proposed project team/staff’s qualifications and experience.
o 10 Points - Additional services and support provided.
o 5 Points - References & recent proven success.
• Based on the results of the evaluated proposals, the evaluation committee is recommending award and execution of contract with the top-ranked respondent, HUB International Texas, Inc. to provide Employee Benefits Consulting Services.
• The resulting negotiated contract, in the amount of $75,800, includes a not to exceed 10% annual increase, and shall commence on date of award and continue for a period of three (3) years with an option for two (2) one-year renewals.
FINANCIAL SUMMARY:
• Funding is available in account number 015-2117-413-5816.
BOARD OR COMMISSION RECOMMENDATION:
• N/A