Title
Consider/Discuss/Act on a Resolution Awarding Contracts to Green Dream International, LLC of Erie, Pennsylvania, Vulcan Construction Materials, LLC of San Antonio, Texas and JCL L4 Construction, LLC of Dodd City, Texas for Street Materials
Summary
COUNCIL GOAL: Operational Excellence
(2B: Balance available resources to accommodate the growth and
maintenance needs of the city)
MEETING DATE: July 18, 2023
DEPARTMENT: Public Works
Procurement Services
CONTACT: Ryan Gillingham, PE, Director of Public Works
Edward Garza, Street Superintendent
Kae Chin, Buyer II
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution
ITEM SUMMARY:
• This Resolution authorizes an award of a fixed price contract with Green Dream International, LLC of Erie, Pennsylvania, Vulcan Construction Materials, LLC of San Antonio, Texas and JCL L4 Construction, LLC of Dodd City, Texas. It is Public Works, desire to award multiple supplier contracts for this solicitation.
BACKGROUND INFORMATION:
• The City issued Invitation to Bid 23-33FP Street Materials on May 7, 2023.
o Advertised in the McKinney Courier Gazette and Celina Record
o Posted on McKinney TV
o 930 matching eBid supplier notifications which included thirty-five (35) Historically Underutilized Business (HUB) suppliers
• In response to all notices published, four (4) bids were received on May 25, 2023, with one (1) being deemed non-responsive.
• An evaluation team comprised of staff from the Streets Department, Water Department and Procurement Services reviewed and ranked the bids based on the following criteria:
o 55 Points: Purchase Price
o 27 Points: Delivery Time
o 15 Points: Reputation of the bidder and of the bidder’s goods or services verified through reference checks
o 3 Points: Local Vendor Preference
• The evaluation team has recommended a multiple award contract to Green Dream International, LLC of Erie, Pennsylvania, Vulcan Construction Materials, LLC of San Antonio, Texas and JCL L4 Construction, LLC of Dodd City, Texas for their ability to meet the City’s needs for street materials on an as-needed basis. The contracts shall be awarded as follows:
• Contract will commence on date of award and continue for one (1) year period with an additional three (3) one-year renewal terms.
FINANCIAL SUMMARY:
• Estimated annual spend for this contract award is $316,000.
• Funding is budgeted in various City department accounts.
o Street Maintenance Account 001-4606-433-8307
o Water Maintenance Account 003-8205-503-8101
o Wastewater Account 003-8305-503-8101
o Drainage Account 006-4505-503-8307
o Water Service Line 020-7777-493-8307, project # WA1610
BOARD OR COMMISSION RECOMMENDATION:
• N/A