Title
Consider/Discuss/Act on a Resolution Approving Qualified Firms to Provide Owner’s Representative Project Management Services, and Authorizing the City Manager to Execute Contracts for Professional Services
Summary
COUNCIL GOAL: Operational Excellence
2A: Balance available resources to accommodate the growth and
maintenance needs of the city
MEETING DATE: October 15, 2024
DEPARTMENT: Procurement Department
Facilities Construction Department
CONTACT: Tracey Epps, NIGP-CPP, CPPO, Procurement Services Manager
Patricia L. Jackson, PE, RAS - Facilities Construction Manager
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution.
ITEM SUMMARY:
• This Resolution approves qualified firms to provide Owner’s Representative Project Management Services. In addition, this resolution authorizes the City Manager to enter into contracts with these firms.
BACKGROUND INFORMATION:
• The City of McKinney utilizes on-call professional services contracts to complete miscellaneous tasks.
• The City issued a request for qualifications (24-68RFQ) to solicit responses from qualified firms for a pool of Owner’s Representative Services firms to perform typical and complete Owner’s Representative Project Management Services in conjunction with multiple City of McKinney Facilities Construction projects working with City staff and any appropriate consultants on August 11, 2024.
o Advertised in the McKinney Courier Gazette
o Posted on McKinney TV
o 2,282 matching eBid Supplier Notifications
o Including 142 HUB supplier notifications
• Out of 2,282 supplier notifications, twenty-one (21) statements of qualifications (SOQs) were received on September 5, 2024.
• A committee of six staff members comprised from Public Works, Police, Fire, Airport, Parks & Rec., and City Manager’s Office reviewed and ranked the SOQs based on the following criteria:
o 40 Points: Firm & Individual Qualifications
o 30 Points: Capability & Capacity to Perform Work
o 30 Points: References
• Of the twenty-one (21) firms that submitted statements of qualifications for Owner’s Representative Project Management Services, the following seven (7) firms were determined to be the most qualified in the selection pool:
o 720 Design
o Freese and Nichols
o Garver, LLC
o Hoar Program Management
o Johnson Mirmiran & Thompson, Inc.
o Ramel Company, LLC
o Spinelli Construction Services, LLC
• When Owner’s Representative Project Management Services are required, a fee proposal will be selected from one of the firms listed above in accordance with the Purchasing Policy.
• The professional services contracts will be prepared and executed in accordance with the Purchasing Policy.
• The above listed firms will remain pre-qualified for professional services contracts for a period of five (5) years.
FINANCIAL SUMMARY:
• The individual professional services contracts will be funded through the approved project budget.
• The professional services contracts will be prepared and executed in accordance with the Purchasing Policy.
BOARD OR COMMISSION RECOMMENDATION:
• N/A