Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Contract with Lockwood, Andrews and Newnam, Inc (LAN) for Professional Engineering Design Services for the US 380 Utility Relocations Phase 2 Project and Authorizing Any Necessary Supplemental Agreements
Summary
COUNCIL GOAL: Operational Excellence
(2.1: Balance available resources to accommodate the growth and maintenance needs of the city)
MEETING DATE: June 2, 2026
DEPARTMENT: Development Services / Engineering
CONTACT: Blake Sills, PE, Engineering CIP Manager
Josh McNeil, PE, CIP Engineer II
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution.
ITEM SUMMARY:
• This Resolution authorizes the City Manager to execute a contract in the amount of $2,842,427, as well as all required supplemental agreements thereto, with Lockwood, Andrews and Newnam, Inc. (LAN). for professional consulting engineering services for the US 380 Utility Relocations Phase 2 Project (CO2637) for a total aggregate contract amount, inclusive of any supplemental agreements, not to exceed $3,200,000.
BACKGROUND INFORMATION:
• The Texas Department of Transportation (TxDOT) is in the process of design and right-of-way acquisition for the upcoming US 380 Bypass project between University Drive and Bloomdale Road (East). TxDOT has the Ready-to-Let date tentatively scheduled for June 2028. TxDOT has informed the City of McKinney that the construction of this project is currently not fully funded.
• The US 380 Utility Relocations Phase 2 project is required to relocate and improve the existing water and sanitary sewer mains and services to clear the proposed roadway facilities needed by TxDOT prior to the roadway construction.
• There is approximately 32,600 linear feet of existing water distribution lines ranging in size from 8 inch to 16 inch and 2,300 linear feet of existing sanitary sewer collection lines ranging in size from 8 inch to 12 inch along the proposed US 380 alignment that are in conflict with the proposed TxDOT project.
• Permanent easements and temporary construction easements will be needed in areas where the space is limited for the relocated water and sanitary sewer lines. There are approximately 59 parcels that easements are expected to be acquired along the project limits.
• A Standard Utility Agreement (SUA) with The Texas Department of Transportation (TxDOT) will be prepared as part of this project for reimbursement by TxDOT for expenses due to the US 380 Utility Relocations Phase 2 project. The total cost of the City utility relocation project, including design, easement acquisition, construction, project management, and construction inspection is estimated to be $17,300,000
• The City and Collin County entered into an interlocal agreement (ILA) on April 7, 2025 concerning costs reimbursement for the utility relocations relating to construction of the 380 Bypass and Spur 399 Extension.
• Lockwood, Andrews and Newnam, Inc. (LAN) submitted a response to 24-47RFQ for Utility Professionals Services and was one of sixteen (16) firms shortlisted by City Council on September 17, 2024.
• Lockwood, Andrews and Newnam, Inc. (LAN) submitted a proposal for this project in the amount of $2,842,427 which has been reviewed by staff and is recommended for approval. Their scope includes the following elements:
o Basic Services (Design and Bid Phase Services)
o Special Services (Construction Administration, Surveying for Engineering Design, Franchise Utility Coordination, Subsurface Utility Engineering, ROW/Easement Documents, Geotechnical Investigation, Public Involvement, Environmental Investigation, and TXDOT Utility Coordination)
• The preliminary opinion of probable construction cost (OPCC) is $14,190,000.
• The fee for basic services is $1,023,620 (7.21% of the OPCC) and the fee for special services is $1,818,807 (12.8% of the OPCC).
• Design of this project is anticipated to take approximately 15 months to complete. Construction is anticipated to begin in late 2028.
FINANCIAL SUMMARY:
• The Resolution authorizes a design contract and any necessary supplemental agreements with Lockwood, Andrews and Newnam, Inc (LAN) for an amount not to exceed $3,200,000.
• Funds are available in the Capital Improvements Program Project CO2637.
• With approval of this item, $18,800,000 will remain in CO2637
BOARD OR COMMISSION RECOMMENDATION:
• N/A