Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Supplemental Agreement with Terracon Consultants, Inc., for Materials Testing Services on the East Louisiana Street Improvements and Andrews Street and Green Street Infrastructure Improvements Projects
Summary
COUNCIL GOAL: Direction for Strategic & Economic Growth
(1A: Establish regional and infrastructure incentives to increase economic growth)
Operational Excellence
(2B: Balance available resources to accommodate the growth and maintenance needs of the city)
MEETING DATE: September 17, 2024
DEPARTMENT: Development Services / Engineering
CONTACT: Blake Sills, PE, Engineering CIP Manager
Aniswarie Kanamazina, PE, CIP Engineer II
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution
ITEM SUMMARY:
• This Resolution authorizes the City Manager to execute a Supplemental Agreement with Terracon Consultants, Inc. to provide additional materials testing services during the construction of the East Louisiana Street Improvements (ST1817, WA1817, WW1817) and Andrews Street and Green Street Infrastructure Improvements (ST2267, WA2267, WW2267) Projects for an increase in the not to exceed amount from $105,300 to a total aggregate contract amount, inclusive of any additional supplemental agreements, not to exceed $130,000.
BACKGROUND INFORMATION:
• Terracon Consultants, Inc., is currently under contract with the City to provide materials testing services during the construction of the East Louisiana Street Improvements and Andrews Street and Green Street Infrastructure Improvements Projects. Due to construction being prolonged, the original funding for the services has been exceeded.
• Construction of the project began in June 2022 and the contractor has encountered numerous challenges that lead to project delays resulting in the need for prolonged materials testing services. Terracon Consultants, Inc. has only performed observation and testing when scheduled and/or required by the City.
• Terracon Consultants, Inc. submitted a proposal for $17,225.00 for these additional services ($122,475 aggregate contract total), which has been reviewed by staff and exceeds the previously authorized not to exceed amount of $105,300.00.
FINANCIAL SUMMARY:
• This Resolution authorizes a supplemental agreement with Terracon Consultants, Inc. for an increase in the not to exceed contract amount from $105,300 to a total aggregate contract amount, inclusive of any additional supplemental agreements, not to exceed $130,000.
• Funding for this contract is included in the Capital Improvements Program (ST1817, WA1817, WW1817, ST2267, WA2267, and WW 2267).
o $12,992.20 (52.6%) allocated towards street funding (Fund 21) from Project ST1817
o $1,926.60 (7.8%) allocated towards utility funding (Fund 20) from Project WA1817
o $197.60 (0.8%) Allocated towards utility funding (Fund 20) from Project WW1817
o $7,064.20 (28.6%) allocated towards street funding (Fund 21) from Project ST2267
o $1,729.00 (7.0%) allocated towards utility funding (Fund 20) from Project WA2267
o $790.40 (3.2%) allocated towards utility funding (Fund 20) from Project WW2267
• With approval of this item, the following fund balances will remain in each respective project.
o $398,175.92 will remain in Project ST1817
o $41,473.42 will remain in Project WA1817
o $61,402.40 will remain in Project WW1817
o $73,209.69 will remain in Project ST2267
o $4,191.74 will remain in Project WA2267
o $43,419.41 will remain in Project WW2267
BOARD OR COMMISSION RECOMMENDATION:
• N/A