Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Median Maintenance Reimbursement Agreement with Stonebridge Ranch Community Association, Inc.
Summary
COUNCIL GOAL: Enhance the Quality of Life in McKinney
MEETING DATE: November 1, 2016
DEPARTMENT: Parks and Recreation
CONTACT: Rhoda L. Savage, Director
RECOMMENDED CITY COUNCIL ACTION:
• Approve Resolution.
ITEM SUMMARY:
• In 1994, City Council approved and authorized execution of a 2-year Median Maintenance Reimbursement Agreement (“Agreement”) with Stonebridge Ranch Community Association, Inc. (“Association”).
• The Agreement allows the City to reimburse the Association for median maintenance of various areas within Stonebridge Ranch in lieu of City crews providing the service.
• The existing Agreement expires on December 31, 2016.
• In March 2016, City Council approved a policy allowing for median maintenance reimbursement agreements.
• The policy requires the PROS Board consideration of all median maintenance reimbursement agreements prior to being submitted for City Council approval.
• At their October 13, 2016 meeting, the PROS Board considered and approved a recommendation to the City Council allowing for the execution of the Agreement with the Association.
BACKGROUND INFORMATION:
• The City of McKinney has contracted with the Association since January 1994 on an Agreement for median maintenance including: mowing; bed maintenance; chemical applications; tree and shrub trimming; irrigation repairs; watering; and plant replacement.
• The covered median area is approximately 49.40 acres.
• The Agreement has been renewed at 2-year intervals since 1994.
• The existing Agreement expires on December 31, 2016.
• The new Agreement will be for a 6-year term beginning on January 1, 2017 and ending on December 31, 2022.
• Per the City Council’s policy, provisions allow for median maintenance reimbursement agreements for up to six consecutive years.
FINANCIAL SUMMARY:
• The Stonebridge Ranch Community Association spends approximately $16,733.34 per acre to maintain their medians within their development.
• Funds for this Agreement in the amount of $187,405 are included in the FY 2017 Budget.
BOARD OR COMMISSION RECOMMENDATION:
• On October 13, 2016, the PROS Board voted to recommend City Council approval of the Median Maintenance Reimbursement Agreement with Stonebridge Ranch Community Association, Inc.