Title
Consider/Discuss/Act on a Resolution Awarding Fixed Price Contracts to Osburn Associates, Inc. of Logan, Ohio; Vulcan, Inc. of Foley, Alabama; and Custom Products Corporation of Jackson, Mississippi for Street Signs and Materials
Summary
COUNCIL GOAL: Operational Excellence
(2B: Balance available resources to accommodate the growth and maintenance needs of the city)
MEETING DATE: July 16, 2019
DEPARTMENT: Development Services / Engineering
Purchasing
CONTACT: Matt Tilke, P.E., Transportation Engineering Manager
Lisa Littrell, CPPO, CPPB, Purchasing Manager
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution.
ITEM SUMMARY:
• This Resolution authorizes award of fixed price contracts with Osburn Associates, Inc. of Logan, Ohio; Vulcan, Inc. of Foley, Alabama; and Custom Products Corporation of Jackson, Mississippi for Street Signs and Materials
BACKGROUND INFORMATION:
• The City issued Invitation to Bid 19-24FP Street Signs and Materials on May 5, 2019.
o Advertised in McKinney Courier Gazette
o Posted on McKinney TV
o 231 eBid Supplier Notifications
• In response to all notices published, four (4) bids were received on May 20, 2019.
• An evaluation team comprised of three Engineering staff members reviewed and ranked the bids based on the following criteria:
o 30% Purchase Price
o 25% Delivery Time
o 25% Ability to meet City’s needs
o 20% Reputation of the Bidder and of the Bidder’s Goods or Services
verified through reference checks
• The invitation included five item categories on which vendors could bid various combinations. Contractors were not required to bid all categories. The item categories and award recommendations are as follows:
o Section 1: Traffic Sign Blanks
Osburn Associates, Inc.
o Section 2: Traffic Sign Sheeting and Film
Vulcan, Inc.
o Section 3: Prefabricated Traffic Signs
Vulcan, Inc
o Section 4: Hardware
Vulcan, Inc
o Section 5: Supplies
Custom Products Corporation
• Contract will commence on date of award and continue for a one (1) year period and shall be automatically renewed annually for an additional two (2) one-year terms without the necessity of any action by the parties.
FINANCIAL SUMMARY:
• Total contract value for these contracts is estimated at $180,000 annually. Funds for the materials procured under these contracts is available in the operating budget of the Engineering Department, Traffic Control group (Account 001-4628-423.83-07)
BOARD OR COMMISSION RECOMMENDATION:
• N/A