Title
Consider/Discuss/Act on a Resolution Awarding a Fixed Price Contract to AC Printing, LLC of Euless, TX, for Booklets and Guides, and Awarding Qualified Vendors to Provide as Needed Custom Printing Services
Summary
COUNCIL GOAL: Operational Excellence
(2B: Balance available resources to accommodate the growth and maintenance needs of the city)
MEETING DATE: April 18, 2023
DEPARTMENT: Communications & Marketing Department
Procurement Services
CONTACT: CoCo Good, Director of Communications & Marketing
Michelle Feldker, Creative Services Manager
Trey Benton, Buyer II
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution
ITEM SUMMARY:
• This Resolution authorizes the award of a fixed price contract with AC Printing, LLC of Euless, TX, for booklets and guides for Human Resources and Parks & Recreation. Additionally, this resolution authorizes a pool of qualified vendors to provide as needed custom printing services.
BACKGROUND INFORMATION:
• The City issued Request for Proposal 23-06RFP for Printing Services on January 15, 2023.
o Advertised in McKinney Courier Gazette and Celina Record.
o Posted on McKinney TV.
o 182 matching eBid Supplier Notifications which included twelve (12) Historically Underutilized Business (HUB) suppliers.
• Out of 182 supplier notifications, five (5) proposals were received on February 9, 2023, from the following suppliers:
o AC Printing, LLC
o Dimaco Printing and Mailing, LLC
o Jubilee Printing Services, LLC
o Print Right Enterprises, LLC
o P and R Print, LLC
• An evaluation team comprised of City staff reviewed and ranked the proposals based on the following criteria:
o 30 Points - Pricing
o 20 Points - Company Overview and Qualifications Providing Similar Services
o 20 Points - Sample Prints
o 10 Points - References
o 20 Points - Delivery Timeline as Described in Company Profile
• The evaluation team recommends awarding a fixed price contract to AC Printing, LLC for the Human Resources booklets and various Parks & Recreation Activity Guides
• Furthermore, the evaluation team has determined awarding all five (5) suppliers, as part of a qualified vendor pool, to be the most advantageous option for as needed custom printing.
• The contracts will commence on the date of award and continue for one (1) year period with additional four (4) one-year terms.
FINANCIAL SUMMARY:
• Funding for the booklets and guides is budgeted in account 001-1251-413-8525 and all custom printing will be funded by the requesting departments’ budgeted printing services account.
BOARD OR COMMISSION RECOMMENDATION:
• N/A