Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Contract with Freese and Nichols, Inc. for Professional Engineering Design Services for the FY27 Water and Wastewater Main Improvements Project (WA2537 & WW2542) and Authorizing Any Necessary Supplemental Agreements
Summary
COUNCIL GOAL: Operational Excellence
(2.1: Balance available resources to accommodate the growth and maintenance needs of the city)
MEETING DATE: November 17, 2026
DEPARTMENT: Development Services / Engineering
CONTACT: Todd Strouse, PE, Engineering CIP Manager
Gustave Michaud, PE, CIP Senior Engineer I
RECOMMENDED CITY COUNCIL ACTION:
• Staff recommends that the City Council approve the proposed resolution.
ITEM SUMMARY:
• This Resolution authorizes the City Manager to execute a contract in the amount of $363,120.00, as well as all required supplemental agreements thereto, with Freese and Nichols, Inc. for professional engineering services for the FY27 Water and Wastewater Main Improvements Project (WA2537 & WW2542) for a total aggregate contract amount, inclusive of any supplemental agreements, not to exceed $400,000.00.
BACKGROUND INFORMATION:
• The Capital Improvements Program includes funding for the FY27 Water and Wastewater Main Improvements Project.
• Recent inspections have identified approximately 19,760 linear feet of water lines and 16,980 linear feet of wastewater mains to be rehabilitated and/or replaced at the locations shown in the attached map.
• Freese and Nichols Inc. submitted a response to RFQ 24-47 for On-Call Utility Professional Services. They were one of sixteen firms shortlisted by City Council on September 17, 2024.
• Freese and Nichols Inc. submitted a proposal for this project in the amount of $363,120.00 for professional engineering services and construction administration services, which has been reviewed by staff and is recommended for approval. Their scope includes the following elements:
o Basic Services (Design and Bid Phase Services)
o Special Services (Construction Administration, Surveying for Design, ROW/ Easement Documents, Subsurface Utility Engineering)
• The preliminary opinion of probable construction cost is $7,646,785.00.
• The fee for basic services is $217,740.00 (2.8% of the engineer’s opinion of probable cost of construction) and the fee for special services is $145,380 (1.9% of the engineer’s opinion of probable cost of construction).
• Staff is requesting approval of a not to exceed (NTE) amount of $400,000.00 in the event minor adjustments in the project scope are required during the design or construction administration services provided.
• Design of this project is anticipated to take approximately 6 months to complete with construction estimated to begin as soon as mid-2027.
FINANCIAL SUMMARY:
• The Resolution authorizes a design contract and any necessary supplemental agreements with Freese and Nichols, Inc. for an amount not to exceed $400,000.00.
• $208,000 is available in CIP project: WA2537
• $192,000 is available in CIP project: WW2542
• With the approval of this item:
o $1,292,000 will remain in WA2537
o $3,860,934 will remain in WW2542
BOARD OR COMMISSION RECOMMENDATION:
• N/A