Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Contract with Lockwood, Andrews & Newnam, Inc. for Professional Engineering Design Services for the White Avenue Sidewalk and Accessibility Improvements (Redbud Boulevard to Tennessee Street) Project and Authorizing Any Necessary Supplemental Agreements
Summary
COUNCIL GOAL: Operational Excellence
(2B: Balance available resources to accommodate the growth and maintenance needs of the city)
MEETING DATE: November 7, 2023
DEPARTMENT: Development Services / Engineering
CONTACT: Blake Sills, PE, Engineering CIP Manager
Alvin Maliakal, EIT, Graduate CIP Engineer
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution.
ITEM SUMMARY:
• This Resolution authorizes the City Manager to execute a contract in the amount of $169,834.00 as well as all required supplemental agreements thereto, with Lockwood, Andrews & Newnam, Inc. for professional consulting engineering services for the White Avenue Sidewalk Accessibility Improvements (Redbud Boulevard to Tennessee Street) Project (ST2304), for a total aggregate contract amount, inclusive of any supplemental agreements, not to exceed $190,000.00.
BACKGROUND INFORMATION:
• The FY24-28 Capital Improvement Program (CIP) includes funding for comprehensive sidewalk improvements along White Avenue between Redbud Boulevard and North Tennessee Street.
• Infrastructure improvements to the street paving, waterline and sanitary sewer line were completed in 2022 with CIP project CO2137.
• The project scope of work includes the development of preliminary design alternatives for sidewalk locations, topographical and boundary survey, and public involvement.
• Design will incorporate pedestrian walkways/ADA accessibility, reconstruction of driveways, grading, and other associated sidewalk elements.
• Lockwood, Andrews & Newnam, Inc submitted a response to 21-41RFQ for On-call Roadway Design Services and was one of eleven (11) firms shortlisted by City Council on September 7, 2021.
• Lockwood, Andrews & Newnam, Inc submitted a proposal for this project in the amount of $169,834.00 which has been reviewed by staff and is recommended for approval. Their scope includes the following elements:
o Basic Services (Preliminary Design Phase Services)
o Special Services (Surveying for Design, Franchise Utility Coordination, SUE Services, Public Involvement, and Environmental Investigation)
• The fee for basic services is $82,033.00 and the fee for special services is $87,801.00.
• Pending approval of this item, preliminary design would begin immediately. A contract for final design will be recommended for City Council approval as soon as a preferred alternative is selected.
FINANCIAL SUMMARY:
• The Resolution authorizes a design contract and any necessary supplemental agreements with Lockwood, Andrews & Newnam, Inc for Sidewalk and Accessibility Improvements for an amount not to exceed $190,000.00.
• With the approval of this item, $310,000 will remain in ST2304.
• Additional funding for construction is anticipated to be issued through Street General Obligation Debts in FY24.
BOARD OR COMMISSION RECOMMENDATION:
• N/A